Transcript

Event transcript
Roll call Non committee supervisor attendance has been taken. 00:00:00
Is there any public comment? I don't see anybody out there. 00:00:05
Approval of the minutes from January 9, 2025. 00:00:09
Everybody had a copy of them if you had a chance to read them. 00:00:14
Look for a motion. 00:00:18
Motion by Todd. 00:00:20
Second by Rand. 00:00:22
I just had one correction spell check error on there. 00:00:24
Sorry Barb, but. 00:00:28
No worries under the dry, I just always catch that. 00:00:30
OK, under the under the director's reports. 00:00:36
An E it says do D UE just put DO there. 00:00:39
It has a whole different meaning, that's why I figured we should correct it, but otherwise they look good. 00:00:45
Any other discussion or corrections on the minutes? 00:00:50
All right, all in favor, say aye. 00:00:56
Posed. All right. Carried. 00:00:58
Discuss and approve the recommendation for the Dodge County Master Plan. 00:01:04
John, you want to? 00:01:08
Give them the oversight on that then. 00:01:10
Sure. 00:01:13
So yes, we. 00:01:22
We did review all six proposals. We invited 2 back. 00:01:24
For in person interviews. 00:01:28
And we did decide to go with Venture Architects. 00:01:30
The two proposals that we reviewed. 00:01:36
Were the ones that also scored the highest and were also the two cheapest. 00:01:38
Or at least expensive. 00:01:42
And Venture was the least expensive at 58, eight. I think the next lowest one was 134. 00:01:45
We did have a couple that were over 3. 00:01:53
1000. 00:01:54
Same thing. 00:01:56
So. 00:01:59
The original intent was to pay with this or pay for this with. 00:01:59
The proceeds that we had leftover the $140,000 settlement from the insurance. 00:02:04
Settlement for the VMA's and the courthouse. 00:02:10
Just through the county board rules, you can't do that, so Kim has drafted the. 00:02:14
Resolution here that it is general fund money to cover that. 00:02:19
To pay for the. 00:02:25
OK. 00:02:35
Questions or? 00:02:38
Hey, Jeff. 00:02:41
That's all right. We're just going over the. 00:02:44
Master plan study. 00:02:47
John just explained that they had 6. 00:02:49
Six people give proposals and we picked two amount and interviewed the two and they took the lowest bidder. 00:02:53
So. 00:02:59
Thank you. 00:03:01
And I think Venture is going to do a very. 00:03:04
So normally this would not really even need a resolution under the new rules. 00:03:09
It would be something that the committee of jurisdiction could approve based on the dollar amount. 00:03:13
But because as John mentioned that. 00:03:17
The original thought was to use the. 00:03:20
Proceeds from the insurance. 00:03:22
That's 2024 money. 00:03:24
And it is not. 00:03:27
Subject to or not allowed to be carried over to 25. 00:03:29
So that's why we need a resolution. 00:03:32
Come to access that. 00:03:35
Money from the general fund. 00:03:37
So the 140 is going to be swept to the general fund. 00:03:39
And then there will be a general fund transfer for 2025. 00:03:42
And because it wasn't planned in the 25 budget, there needs to be a budget amendment. 00:03:46
As well. So this resolution tries to explain all that it is. It's a bit funky. 00:03:49
If you will. 00:03:55
And it doesn't have any of all the details about the proposals because it really wasn't needed. 00:03:56
The county board is not being asked to approve or award to Venture. 00:04:01
That's subject to the committee's approval. 00:04:04
So really all this resolution does, I shouldn't say all but. 00:04:06
The purpose of this resolution is the general fund transfer and to amend the budget. 00:04:10
OK. 00:04:14
OK. 00:04:25
They do a lot of municipal work all around the state. 00:04:30
A lot of county work, a lot of city work. 00:04:33
All right, motion by Randy. 00:04:41
Second, Second by Jeff. 00:04:43
Any other discussion on it? 00:04:46
Not all in favor say aye aye. 00:04:50
Opposed. OK, it's carried. 00:04:52
OK. And the next thing we got on there is? 00:04:57
Consider, discuss and take possible action on the 2024 budget carry for. 00:05:00
Forward requests. 00:05:06
Jeff, you want to sign that? 00:05:19
Perfect. Everybody get one of these things? Yep. 00:05:30
Yeah. 00:05:32
So I can explain a little bit. Jeff, did you get one? 00:05:39
Yes, OK. 00:05:41
You can only carry over. 00:05:44
But very forward funds that have a positive account balance. 00:05:46
I do have. 00:05:53
Over $200,000 leftover in my budget from last year. 00:05:55
But it has to be in the same account that you're transferring it from one year to the next, OK. 00:05:59
So these. 00:06:05
Repairs here, even though we booked them in 24, they were not completed yet so they need to be paid for with $25. 00:06:07
So I can carry over money that was in those accounts. 00:06:15
I do have a couple other projects that were. 00:06:20
Approved in 24. 00:06:22
That will be completed in 25, but I cannot carry those over because. 00:06:25
That particular line item had a deficit. 00:06:30
OK. So most of my surpluses was from electricity and utilities, things like that. 00:06:33
So that cannot be carried over to pay for these things. 00:06:41
So that money will go back into. 00:06:45
The General Fund and later on we would ask for a contingency or whatever if we run short later on in the year. 00:06:48
So that's how we would do that, that that money will just go back into the budget and I cannot carry that over because it is a 00:06:56
different line item, you know. 00:07:00
In 25. 00:07:04
Makes sense just the way the rules are, right? 00:07:06
At least for two particular ones did have money in there, so we will carry that over into. 00:07:11
25 and I do have a couple other projects that will just. 00:07:17
We'll pay for them and if we run short later we will ask for contingent. 00:07:21
Funds later in the year. 00:07:24
Kim, do you know that when we have carryover into the next year's budget like John said now it's not a specified that one line 00:07:27
item? 00:07:32
Does that go in a general fund marked as? 00:07:37
Physical facilities. 00:07:40
Money or just goes in there. 00:07:42
To the general fund, just close to the general fund doesn't say who it came from or anything like that. 00:07:44
OK. So like we can earmark it for physical facilities and then use it down the road? 00:07:50
OK. 00:07:56
Yeah. 00:07:59
Which is what Cameron is asking. 00:08:02
Yeah, we should make notes of it and bring it back up later in the year. 00:08:03
OK. 00:08:08
OK. 00:08:11
So do we need a motion a second to? 00:08:15
To do this to. 00:08:18
To approve the carryover. 00:08:19
OK. 00:08:21
All right, motion by Jeff. I'll second, seconded by Randy. 00:08:22
Any further discussion on it? 00:08:27
If not all in favor say aye aye opposed. 00:08:30
All right. 00:08:34
Motions carried. OK, Next we have the review of the wall construction that we had an update last month on in the jail's sergeant's 00:08:35
office. 00:08:40
Going to show a few pictures here. You're going to do a little show and tell. 00:08:45
We came out pretty close on our estimate. We spent about $3100 on materials. Thanks, Kim. 00:08:48
And that's about where we were expected to be. 00:08:54
Our labor ended up costing us about $12,000. 00:08:59
Again, you can look at that two different ways. 00:09:05
It's not money that we had to spend because those people were on the payroll anyway, but it's. 00:09:08
Labor dollars that would have been spent. 00:09:13
Doing other repairs while we were doing this so you can look at it two different ways. 00:09:15
But Phil's going to flip through these pictures here. 00:09:22
And just going to give you a. 00:09:25
John, you said the labor was about 12 and what was the materials? 00:09:28
3100. 00:09:32
And what was the bid that they gave you that time when? 00:09:34
Altogether, it would have been 20 something, $1000. 00:09:37
Wow. 00:10:00
It's pretty damn professional. 00:10:02
We did. We mislead the whole thing off when we we did all the sanding on there. We do have an attachment for a. 00:10:16
A heap of ACT that pretty well sucks up everything, so there really was number dust, but we did just clean everything off just to 00:10:23
make sure that we weren't going to get any dust out in the office area. 00:10:27
And set the door frame was put in now. 00:10:48
Door got on there. 00:10:56
The ceiling grid was put in all the way back up to the wall. That was all fixed. The furniture started to move in here now cold 00:11:01
base was all on. 00:11:05
See the cold base? We put a corner guard on the corner to make sure the corners don't get nicked. 00:11:18
Their monitors back on the wall where they have all their transport vans in and out, is all recorded on that monitor there. 00:11:24
That's the exterior view looking at it from. 00:11:38
The larger portion of the office. 00:11:41
So that's what it looks like after it all got done. 00:11:47
Well, you wouldn't even tell that you guys said that at all. It looks so professional. 00:11:49
Guys really did a nice job on it. 00:11:54
Wow. Oh yeah. 00:11:57
You know you guys hire yourself out private. 00:12:01
So that's the update on the office wall. So that did turn out very nice. Yes, it did. 00:12:08
Guys did on it. It took us a longer time than what we had anticipated, but we did have some weather issues in there and some other 00:12:14
things. 00:12:18
But. 00:12:22
It all turned out very good. The jail staff is very pleased with it and. 00:12:22
Yeah, you saved the colony money by doing it yourself too. 00:12:29
Was nice. It did take away from other stuff that we should have been doing, but in the long run it was, I think it was a smart 00:12:33
thing to do. 00:12:36
Yeah. 00:12:40
Yeah, as long as you had. 00:12:42
The people would experience to do it. 00:12:44
It was good. 00:12:47
Thank you. 00:12:48
All right. Next we have the facilities Directors reports. 00:12:50
OK, so starting Friday, tomorrow morning we will be Judge Fitzgerald will be on vacation. We will be replacing his carpet at 00:12:55
Branch 1. 00:13:00
That was in the budget for this year. The cost was 19,900. 00:13:06
And his. 00:13:11
Courtroom is in need of new carpet so we will be doing that starting tomorrow. 00:13:13
And into the next week that will be done by two gigs up in Fond du Lac. But we do need to. 00:13:18
Move the gallery benches, the defense tables, the attorney tables, all that type of stuff. Bailiff tables. 00:13:23
So there is quite a bit of work for us to do in there also. 00:13:31
That's branch 1, Branch 1, yes. 00:13:35
Which one did we put the lighting in? 00:13:38
Branch 3. Branch 3 was done OK. One will get lighting in April. 00:13:41
April will be going on vacation in April. 00:13:45
The branch one lighting at that time. 00:13:49
I just did give Todd a tour a little while ago. He did see the LED lighting and Branch St. 00:13:52
Say that. 00:13:58
Yeah. 00:13:59
Yeah. So yes, that'll be happening in April for branch. 00:14:02
And you said the money for that you're using focus on energy, the money we're getting kicked back. 00:14:07
We're seeing if we can use some focus on energy. 00:14:14
Rebate money, we have not received it yet from last year, so receive it in 25. 00:14:21
We should be able to use it in 25 to do all of our courtrooms. 00:14:27
Really. 00:14:31
So that that is the goal for this year to do all of our programs. 00:14:32
But yes, there is a substantial difference in. 00:14:36
The lighting between the original and the I believe it energy savings. Yeah 2. 00:14:39
Jeff's that son in here. 00:14:46
I see. Yeah, I see. 00:14:50
Dave's got it in his eyes too, a little bit. This whole building have a focus on energy thing too or? 00:14:53
It goes by projects. 00:15:01
Because these are. 00:15:04
All T eights in here, right? They're not LED's or. 00:15:07
No, there we are not. 00:15:09
There is some LEDs and some of the can lights out in the corridors, but we did not do anything in this building yet, just based 00:15:12
on. 00:15:15
Waiting to see what the Master Wood is going to tell us. 00:15:19
Because there's a lot of them to do. 00:15:22
This whole building, if we go with the master plan, might get totally renovated too, so. 00:15:25
You know, but. 00:15:30
That's good thinking, not. 00:15:32
To do it until we decide what we're going to do down the road, we've always done all these ourselves. We get a lot of contractors 00:15:35
that want to come in and they want to do your whole building in that for you. But yeah, we've always done them ourselves as we 00:15:39
have time. 00:15:44
Very good. 00:15:49
Is that that money from Focus on Energy? Was that from our chiller? 00:15:51
That we got the money back, you remember. 00:15:55
So they say that they should be coming in the next week. 00:16:08
And you don't know what the cost was that we get back, huh? 00:16:12
We'll be getting another 17,000 back. 00:16:16
OK. 00:16:21
Oh, good deal. 00:16:22
We just also completed modifications of two rooms in the Sheriff's Office for use by detectives. These were formerly. 00:16:26
Interview rooms that they had where they could interview. 00:16:33
People that they brought in off the street, it had one way glass. 00:16:39
In a wall in each of these two rooms that had microphones, cameras, blah blah blah. 00:16:44
So they would like to use those for detective offices now. 00:16:49
And so we just finished those up this week also. 00:16:53
Were the one way glass was in the window, the guys, they left that in there, but they got cork board and they put cork board in 00:16:56
there. So they actually made a built in the wall bulletin board for each of those two offices. 00:17:02
In that recessed area where the window frames. 00:17:08
And we just need to finish up a couple of odds and ends on that and that's done. 00:17:14
These are for detectives, you said? Yes. And they were kind of like interview or a small interview rooms, Interview rooms. 00:17:19
8 foot by 8 foot or 9 foot by 9 foot rooms, OK. 00:17:27
And they will be offices for detectives, no? 00:17:32
OK. 00:17:35
The copper piping replacement in the jail that you guys approved last month. 00:17:37
They're coming tomorrow morning to just to finish up a couple little odds and ends and then just needs to be insulated. But 00:17:43
otherwise that was completed in the first four days of this week. 00:17:47
That went very well. 00:17:56
We've got our flow down from 25 gallons per minute to 8 gallons per minute. 00:17:59
And that is split into two different return pumps. Each one is running different branches at about four gallons per minute. 00:18:04
It has digital monitoring on the pumps. 00:18:11
Temperature monitoring. Gallon per minute monitoring. 00:18:14
And things seem. 00:18:17
He's settling down with that. 00:18:19
So that went very well. 00:18:21
And. 00:18:23
Place that they just got into the insulation next week. Got it. 00:18:25
And you think slowing that water down will prevent future leaks or that will help a lot? And the copper that they took out was 00:18:28
replaced with CPVC. 00:18:32
Are you guys still planning on meeting with? 00:18:40
The city to see if there's a way they can reduce the chlorine in that water. 00:18:43
I've been waiting for the mayor to get back to me when he's got time to eat. 00:18:48
OK. 00:18:51
Very good. 00:18:53
New softeners have been ordered for Henry Dodge at a cost of $12,680. We had Helen Brand come out and they are sold that parts are 00:18:56
not available for those anymore and they're also way oversized. 00:19:02
So that will get us 2 new softeners that are sized appropriately for the water demand that is up there. 00:19:09
So that will be coming up shortly. 00:19:17
The repairs for Air Handler 5 in this building still have not started. 00:19:22
We're still waiting for Johnson Controls, as we were last month, to get us the proper. 00:19:27
Valves and everything for that. 00:19:32
I did have money in the budget for that, but. 00:19:37
It's in a different line item, so. 00:19:42
We will have to pay for that and then if we run short later in the year, we will have to ask for. 00:19:47
That total for that is about 37,500 between the surefire and. 00:19:53
Johnson Controls. 00:19:58
So I said we would have used some of our leftover. 00:20:01
Savings on utilities and that much you can't do that so. 00:20:04
We will just separate that out and we will have to ask for some contingency funds later in the year if we run short. 00:20:08
Just based on not being able to carry over money for that. 00:20:17
So on the budget update. 00:20:26
There will be about 200, some thousand that will go back into the general fund. 00:20:29
That we did not use this year. 00:20:34
Just to back up, John. 00:20:38
Did you guys install your UV lights out at the Henry Dodge building? Are you guys gonna do that at the same time? OK, They just 00:20:42
came in Monday. We went down to Janesville pick them up and we will have that on the. 00:20:48
List of things to do. You guys are doing that yourself or you are OK? 00:20:54
Very good. 00:20:59
On our operations update, we've started to gather all of our information that Venture Architects is going to need. Bill and I are 00:21:06
working on that. 00:21:11
We took an empty room up on the 2nd floor. Up here we've set up some tables, so we're going to have a table for each building. 00:21:16
So for blueprints, for studies that were done for each individual building, anything like that, it'll all be separated out by 00:21:24
building so that when. 00:21:28
We do sign the contract and get them in here for their initial meeting that will have everything all organized for them and get 00:21:34
right down to working. 00:21:37
OK. Do they give you some kind of an outline on? 00:21:43
Step by step procedures, where they're going to start and. 00:21:47
Yeah, OK. 00:21:50
Super. 00:21:52
And according to their contract, they were going to have something back to us by like in June. 00:21:55
Of this summer or maybe July because they are originally thinking that it was going to get approved by the county board in 00:22:00
January, which. 00:22:04
And then I'll be February. So I kind of put that a month back, OK. But they're confident that they can meet the timeline. 00:22:08
That we need. 00:22:15
Then when does construction start? 00:22:17
Any idea? 00:22:20
That would be up to the county board even if they approve any construction. 00:22:21
This is just to get us a plan of how we. 00:22:26
Will meet our needs for the next 20 to 30 years and. 00:22:30
Construction as a whole other. 00:22:34
Story. 00:22:37
Will he be able to give us some? 00:22:39
Some numbers as to. 00:22:42
Cost on what it would do that to do each building and to build a new building and that they'll give us cost and all that. 00:22:44
OK. 00:22:54
OK. So the rest would be up to the county Board once we get the results of the study back up? 00:22:56
Now they want to pursue any future. What we want to do? 00:23:00
So venture architects and then we'll see the general contractor on the job. 00:23:05
No, they were. They can be. 00:23:10
They could be hired for that, but they were strictly hired to do. 00:23:12
A management plan. 00:23:16
So any other additional work? 00:23:18
Is a separate contract. 00:23:21
They do do that work, yes. 00:23:24
We would oversee over there. 00:23:28
If you chose to hire them, yes. 00:23:31
I know I did ask this once before John, but is there a way? 00:23:35
Because at time when we take it before the whole county board. 00:23:39
With a big number on what it's going to cost to do this master plan, you know? 00:23:45
I'd kind of like to offset that big number. 00:23:49
With a number that. 00:23:52
We have in that Henry Dodge building since 1968 all the way up till current. 00:23:55
So they can kind of see how much money we stuck into that building. 00:24:00
In the last 60. 00:24:05
50 some years. 00:24:07
Is there anybody that keeps track on? 00:24:09
On Like the History. 00:24:13
Of each building 1 when big projects like when chillers get put in and. 00:24:15
I can tell you when we change the chiller, when we did the rope and some things like that and what the remodeling cost was when 00:24:19
Human Services moved up there, but I don't have anything behind you don't that. 00:24:25
OK. Because I was just thinking that we could get them numbers and put that together and tell them. 00:24:32
We stuck $60 million in that building, you know. 00:24:37
Something just to offset because I know this master plan numbers are going to be high. 00:24:41
The county board, they better put a seat belt on when they're sitting in their chair when we bring that to them, you know? 00:24:47
But. 00:24:54
To me, my opinion is if we're going to do that master plan, we're almost committed to doing the whole thing. 00:24:55
Because once we start one building. 00:25:02
You can't just stop at one building and then move to the next, and an XI mean it's going to have to. 00:25:04
Continually. 00:25:10
Goal until all the buildings are. 00:25:11
What we want them for? 00:25:14
But. 00:25:16
Reduction building back up. 00:25:19
To stuff, yeah, what that that will be provided. 00:25:20
They will get this, yeah. 00:25:23
OK. 00:25:26
Number for HVAC was $12 million. It was, yes. And that's just each. Yeah. 00:25:27
That's why I'm saying that we could add that and the elevator numbers and like John said, when Henry or when Human Services moved 00:25:32
out there. 00:25:37
How much it costs to redo the building to meet their needs and. 00:25:41
We talked about. 00:25:46
I guess I could say it now. 00:25:49
We talked about. 00:25:53
With with the presenters that came from these different firms. 00:25:54
About communication. 00:25:59
Because we don't want anything to. 00:26:00
Just a sticker shock at the end. 00:26:02
Everybody needs to be brought along. 00:26:04
Process. 00:26:05
So. 00:26:06
These guys venture. 00:26:07
They were pretty tight in what they. 00:26:09
Good and what they could. 00:26:12
Provide so. 00:26:14
We won't have to wait until the very end. 00:26:15
Present that information. People will be in the know in advance of that. 00:26:18
And. 00:26:21
Yeah, a lot of what you're asking about, at least where we have data. 00:26:23
They're they're already. 00:26:27
Providing they will. 00:26:28
OK. 00:26:31
Well, that'll all be helpful. 00:26:33
Also thank you some of those estimates. 00:26:37
For HVAC and stuff like that, those are from like 2-3 years ago, right? So those are probably even gone up. 00:26:40
3040%. 00:26:47
What is the direction anymore? 00:26:48
It was done in 22. 00:26:50
The HBC estimate. 00:26:53
So it's probably attack 30% on there, I would say 20-30. 00:26:55
But yes, we will provide them with all the studies that we've had that have been done for each building that they can look through 00:27:02
and give them an idea of, you know, what's been looked at and they can update all the pricing information. 00:27:07
Good. 00:27:13
OK. 00:27:17
Just want to talk about gas usage for a minute here. 00:27:20
I was over $9000 short on my gas. 00:27:25
Budget for the jail for last year. I was not very happy with that. I did send a memo out to the jail staff. 00:27:29
As well as the kitchen staff asking them to be more conservative in their usage. 00:27:37
It's not uncommon to go past the laundry and see a large. 00:27:45
Commercial dryer running with four or five towels in it, or maybe only two or three towels in it. 00:27:49
It's not uncommon for the kitchen staff to come in and turn all the baking ovens on at 6:30 in the morning and the inmates don't 00:27:55
come in there till 9. 00:28:00
So I did send a memo to Scott Smith and also to the kitchen food service director stating that what we just need to. 00:28:05
Be smart about our gas usage. We can't. 00:28:13
Be running our budget and hold that far every year so. 00:28:16
I'm hoping for better things for 2025. 00:28:21
Yeah, it's good you keep an eye on it. Still holding off on that contract yet? 00:28:25
Or gas. 00:28:30
Yes. 00:28:32
Very good. Yeah, because the ovens only take about 15 to 20 minutes, not even to heat up, and there's no reason they need to be on 00:28:36
for hours in the morning. 00:28:40
I say these laundry dryers, they don't need to be dry. 00:28:45
Tall as they're made to be efficient when the load is full, so. 00:28:48
I did send that all back on January 30th, so hopefully things approved there. 00:28:53
Good deal. 00:28:59
The use of jail improvement, I think we talked about the slicer last month, the use of jail improvement wants to pay for that. 00:29:05
That will go to finance on Monday since they did not meet in January. 00:29:09
That was only like $4700, wasn't it? Or something like that. 00:29:16
Yeah, I did kind of forget to tell you guys back in December. We did have a major steam pipe break in J Pod. 00:29:21
So what we ended up doing is we ended up cutting a bunch of pipes out and camping them off and we just have some place where we do 00:29:31
not have radiant heat. 00:29:35
Building anymore but. 00:29:40
When that broke and broke inside a. 00:29:42
Concrete block wall. We actually had water running out the brick on the bed. 00:29:46
Back of the building and. 00:29:49
It was MMS, so we just. 00:29:51
Cut the pipes apart, kept them all off and abandoned some pipes in there just to. 00:29:55
Get our heating system back up and running but. 00:30:01
It's just more pieces that are falling apart in that building. 00:30:04
That the pipes have plane rotted out the spell right apart. 00:30:07
It's the only reason why we heat that is because the water runs through there. 00:30:11
Or not. 00:30:16
No, we use it for the sheriff's garages, for their range room and for their spot room. 00:30:18
OK. 00:30:23
OK. 00:30:26
So. 00:30:27
The other thing I've got is our annual pot cleaning will be starting soon. That usually takes us about six weeks. We go through 00:30:30
the entire jail, through every cell, the day rooms and all that stuff. We. 00:30:36
Clean everything up good, give it a good once over, clean out all the light fixtures, the vents, the walls. We do the whole thing 00:30:42
from top to bottom and that will be starting real soon. 00:30:47
Then Phil's got some show and tell that he'd like to just show a few of the projects that we've been working on besides the wall 00:30:54
that we did. 00:30:57
Yeah. 00:31:04
This is what happens when you have US Marshall service and the guy decides to be. 00:31:09
Not very well behaved and just decides to bite. 00:31:15
The padding off of the padded cell, which we paid. 00:31:18
What $25,000 they have done a couple years ago. 00:31:23
He bit that off. 00:31:27
Get that all off, Yes, What the hell? 00:31:29
There's a lot more to it, so that this is was an excellent one. 00:31:33
So this is after we we bought a repair kit. A repair kit is $2700 to repair that what he did there. 00:31:39
So we we cut out all the bad food, we put in the new phone, we put all the proper coating on all that over top of it, but. 00:31:45
I guess that's a cost that I have to bear because the jail likes to house federal inmates and they do things like that. That cost 00:31:54
me a lot of money. 00:31:58
This this was just one of the many expenses that that individual had since he was here. 00:32:03
There was. 00:32:10
Dozens of cell cleanups. There was noodles of other things broken, everything from. 00:32:11
Sell windows to drinking bones, to taking cameras out of the ceiling in the day room to you name it, there was. 00:32:18
A nightmare, but. 00:32:25
Anyway, that's just one of the things my guys had to take care of to get this cell back into service. 00:32:27
One inmate. This is 1 inmate, yes. 00:32:32
He was AUS Marshall and they had to keep him for X number of days before the government. 00:32:36
There's no way we can recoup that money. 00:32:44
You can if you decide to press charges, but now he stays here in your county because you press local charges. 00:32:47
So pick your poison. 00:32:54
You just eat the cost of repairing it or do you really want to try to get money out of this guy, which you might not get any? And 00:32:57
then you have them here for months on annual. He's tied up in the court system. 00:33:01
Go to hot water, return place. 00:33:12
There's just some pictures of the piping of. 00:33:18
Madonna rerouted all the stuff down our corridors down towards the boiler room. 00:33:21
You can see where they they took out some copper they put in the CPVC. 00:33:27
Another PVC line there. 00:33:34
New routing going into the boiler room. They eliminated like 6 or 7 different angles. 00:33:38
And elbows as it was going down the hallway. So they kind of rerouted everything so it was less. 00:33:44
Corners on it. 00:33:49
And there's one of the. 00:33:54
It's kind of hard to see on there, but there is a digital readout on that pump. It will tell you the gallons per minute and the 00:33:56
return temperature also. 00:33:59
And I said we've slowed that down from 25 gallons per minute down to. 00:34:03
That's kind of what the whole thing looks like in the boiler room as it comes back. 00:34:11
So do you adjust them pumps according to what the temperature is at a water that's returning back or? 00:34:17
The the temperature you would be you would adjust that on the water going out. 00:34:23
It's coming back at roughly 100° and it's going out at about 115. 00:34:29
OK. 00:34:35
You don't really want to go much above 116 or 117. 00:34:36
Just because you want somebody to say I hurt my fingers, I'm going to file a lawsuit. 00:34:42
And that sort of thing. So you try to keep it. 00:34:46
Under there. 00:34:48
Yeah, it goes through a mixer that we have set at a particular temperature to get. 00:34:53
We kind of aim for like 110 to 112 on the showers out in the field. 00:34:59
Is what we aim for. 00:35:05
Do you know what that PVC is rated for? For temperature water going through? 00:35:07
It's pretty high because is that put it on the dishwasher in the kitchen a couple of years. 00:35:12
OK. 00:35:16
What's that? 00:35:18
It is that high, OK. 00:35:20
It's pretty high. 00:35:22
All right, what else you got filled there? You got? Oh yeah, the intake hallway flooring. 00:35:27
We did have a shower malfunction in our intake area. It's sprung a leak inside a wall. 00:35:35
And it ran out through the concrete block and it wrecked all the ceiling there, the flooring tile out in the hallway there. 00:35:42
So the guys took all the old flooring out, they put the new in there, and that'll all look better once it gets waxed here next 00:35:51
week. 00:35:55
It's all blended in. It'll all blend in once it's. 00:36:02
Once it's waxed and everything like that, but they they took all the bad tile out of the hallway, relayed all new tile in there 00:36:04
and. 00:36:08
Fixed it all back up. 00:36:12
How did you match it? Did you have extra stuff from you have stock? No kidding. 00:36:14
Wow, that's pretty good. 00:36:20
Right, and that's what else we got here. 00:36:25
Where did your? 00:36:27
Urgent Dingo. 00:36:30
I don't know where your thing went. 00:36:41
All right, OK, so lieutenants at medical desk. 00:36:45
So. 00:37:03
The the wood casing work in the jail, it was all done with the particle board with a laminate over the top of it. And over the 00:37:04
years a lot of that laminate has started to come off and. 00:37:10
So what the guys did is. 00:37:17
All the wood trim that you see along the bottom and the corner there. 00:37:19
They put on there to. 00:37:25
Just the spruce it up because the corners were all chipped up and it was coming off and. 00:37:29
The wood that you see there, that is all leftover oak from. 00:37:35
The current Sheriff's Office when that was the courthouse. 00:37:39
Once the courthouse moved out of there, we stripped all the woodwork out of the courtrooms and we saved all that hope. 00:37:44
And so we've got some left. We've used a lot of it in the jail over the years, but. 00:37:51
So what you see there was all done with leftover hope from the when the Sheriff's Office was the courthouse. 00:37:57
See, they kind of went around the corner there and then they put aluminum hedge on the other side towards the drawers there. 00:38:09
That turned out very well to. 00:38:16
Keep the laminate in place and height where all the places where it was all chipped up and ripped off. 00:38:18
That's pretty much it. So that's what the guys have been up to as far as repairs and projects and. 00:38:30
Is it pretty busy? 00:38:41
They've been very busy, yeah. 00:38:43
OK. We didn't have a few snowstorms in there yet there. 00:38:45
Yeah, a lot of stuff going on. 00:38:48
All right. 00:38:52
All right. Thank you. 00:38:54
Guys, got any questions for John at all or? 00:38:57
No, no. 00:39:00
Yeah, I really like the pictures you guys bring along the meetings. I mean that really. 00:39:02
You know you're gonna explain all you want, but when you see the pictures of the finished product that it really. 00:39:06
You guys do bang up good job. I mean it really looks nice. 00:39:11
So thank you. 00:39:16
All right, then future agenda items. Like I said, we'll leave that up to John. He knows what. 00:39:19
What he wants to put on talk about it the next month, so. 00:39:25
We'll let that up to him and then determine the next meeting date and time. 00:39:28
Next month, March 6, is the first Thursday of. 00:39:33
March. 00:39:36
How does that work for everybody? 00:39:39
All right then, the next meeting will be March 6th. 00:39:43
At 4:00. 00:39:47
OK, I declared a meeting adjourned at 4:42. 00:39:49
Thank you very. 00:39:54
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Transcript

Event transcript
Roll call Non committee supervisor attendance has been taken. 00:00:00
Is there any public comment? I don't see anybody out there. 00:00:05
Approval of the minutes from January 9, 2025. 00:00:09
Everybody had a copy of them if you had a chance to read them. 00:00:14
Look for a motion. 00:00:18
Motion by Todd. 00:00:20
Second by Rand. 00:00:22
I just had one correction spell check error on there. 00:00:24
Sorry Barb, but. 00:00:28
No worries under the dry, I just always catch that. 00:00:30
OK, under the under the director's reports. 00:00:36
An E it says do D UE just put DO there. 00:00:39
It has a whole different meaning, that's why I figured we should correct it, but otherwise they look good. 00:00:45
Any other discussion or corrections on the minutes? 00:00:50
All right, all in favor, say aye. 00:00:56
Posed. All right. Carried. 00:00:58
Discuss and approve the recommendation for the Dodge County Master Plan. 00:01:04
John, you want to? 00:01:08
Give them the oversight on that then. 00:01:10
Sure. 00:01:13
So yes, we. 00:01:22
We did review all six proposals. We invited 2 back. 00:01:24
For in person interviews. 00:01:28
And we did decide to go with Venture Architects. 00:01:30
The two proposals that we reviewed. 00:01:36
Were the ones that also scored the highest and were also the two cheapest. 00:01:38
Or at least expensive. 00:01:42
And Venture was the least expensive at 58, eight. I think the next lowest one was 134. 00:01:45
We did have a couple that were over 3. 00:01:53
1000. 00:01:54
Same thing. 00:01:56
So. 00:01:59
The original intent was to pay with this or pay for this with. 00:01:59
The proceeds that we had leftover the $140,000 settlement from the insurance. 00:02:04
Settlement for the VMA's and the courthouse. 00:02:10
Just through the county board rules, you can't do that, so Kim has drafted the. 00:02:14
Resolution here that it is general fund money to cover that. 00:02:19
To pay for the. 00:02:25
OK. 00:02:35
Questions or? 00:02:38
Hey, Jeff. 00:02:41
That's all right. We're just going over the. 00:02:44
Master plan study. 00:02:47
John just explained that they had 6. 00:02:49
Six people give proposals and we picked two amount and interviewed the two and they took the lowest bidder. 00:02:53
So. 00:02:59
Thank you. 00:03:01
And I think Venture is going to do a very. 00:03:04
So normally this would not really even need a resolution under the new rules. 00:03:09
It would be something that the committee of jurisdiction could approve based on the dollar amount. 00:03:13
But because as John mentioned that. 00:03:17
The original thought was to use the. 00:03:20
Proceeds from the insurance. 00:03:22
That's 2024 money. 00:03:24
And it is not. 00:03:27
Subject to or not allowed to be carried over to 25. 00:03:29
So that's why we need a resolution. 00:03:32
Come to access that. 00:03:35
Money from the general fund. 00:03:37
So the 140 is going to be swept to the general fund. 00:03:39
And then there will be a general fund transfer for 2025. 00:03:42
And because it wasn't planned in the 25 budget, there needs to be a budget amendment. 00:03:46
As well. So this resolution tries to explain all that it is. It's a bit funky. 00:03:49
If you will. 00:03:55
And it doesn't have any of all the details about the proposals because it really wasn't needed. 00:03:56
The county board is not being asked to approve or award to Venture. 00:04:01
That's subject to the committee's approval. 00:04:04
So really all this resolution does, I shouldn't say all but. 00:04:06
The purpose of this resolution is the general fund transfer and to amend the budget. 00:04:10
OK. 00:04:14
OK. 00:04:25
They do a lot of municipal work all around the state. 00:04:30
A lot of county work, a lot of city work. 00:04:33
All right, motion by Randy. 00:04:41
Second, Second by Jeff. 00:04:43
Any other discussion on it? 00:04:46
Not all in favor say aye aye. 00:04:50
Opposed. OK, it's carried. 00:04:52
OK. And the next thing we got on there is? 00:04:57
Consider, discuss and take possible action on the 2024 budget carry for. 00:05:00
Forward requests. 00:05:06
Jeff, you want to sign that? 00:05:19
Perfect. Everybody get one of these things? Yep. 00:05:30
Yeah. 00:05:32
So I can explain a little bit. Jeff, did you get one? 00:05:39
Yes, OK. 00:05:41
You can only carry over. 00:05:44
But very forward funds that have a positive account balance. 00:05:46
I do have. 00:05:53
Over $200,000 leftover in my budget from last year. 00:05:55
But it has to be in the same account that you're transferring it from one year to the next, OK. 00:05:59
So these. 00:06:05
Repairs here, even though we booked them in 24, they were not completed yet so they need to be paid for with $25. 00:06:07
So I can carry over money that was in those accounts. 00:06:15
I do have a couple other projects that were. 00:06:20
Approved in 24. 00:06:22
That will be completed in 25, but I cannot carry those over because. 00:06:25
That particular line item had a deficit. 00:06:30
OK. So most of my surpluses was from electricity and utilities, things like that. 00:06:33
So that cannot be carried over to pay for these things. 00:06:41
So that money will go back into. 00:06:45
The General Fund and later on we would ask for a contingency or whatever if we run short later on in the year. 00:06:48
So that's how we would do that, that that money will just go back into the budget and I cannot carry that over because it is a 00:06:56
different line item, you know. 00:07:00
In 25. 00:07:04
Makes sense just the way the rules are, right? 00:07:06
At least for two particular ones did have money in there, so we will carry that over into. 00:07:11
25 and I do have a couple other projects that will just. 00:07:17
We'll pay for them and if we run short later we will ask for contingent. 00:07:21
Funds later in the year. 00:07:24
Kim, do you know that when we have carryover into the next year's budget like John said now it's not a specified that one line 00:07:27
item? 00:07:32
Does that go in a general fund marked as? 00:07:37
Physical facilities. 00:07:40
Money or just goes in there. 00:07:42
To the general fund, just close to the general fund doesn't say who it came from or anything like that. 00:07:44
OK. So like we can earmark it for physical facilities and then use it down the road? 00:07:50
OK. 00:07:56
Yeah. 00:07:59
Which is what Cameron is asking. 00:08:02
Yeah, we should make notes of it and bring it back up later in the year. 00:08:03
OK. 00:08:08
OK. 00:08:11
So do we need a motion a second to? 00:08:15
To do this to. 00:08:18
To approve the carryover. 00:08:19
OK. 00:08:21
All right, motion by Jeff. I'll second, seconded by Randy. 00:08:22
Any further discussion on it? 00:08:27
If not all in favor say aye aye opposed. 00:08:30
All right. 00:08:34
Motions carried. OK, Next we have the review of the wall construction that we had an update last month on in the jail's sergeant's 00:08:35
office. 00:08:40
Going to show a few pictures here. You're going to do a little show and tell. 00:08:45
We came out pretty close on our estimate. We spent about $3100 on materials. Thanks, Kim. 00:08:48
And that's about where we were expected to be. 00:08:54
Our labor ended up costing us about $12,000. 00:08:59
Again, you can look at that two different ways. 00:09:05
It's not money that we had to spend because those people were on the payroll anyway, but it's. 00:09:08
Labor dollars that would have been spent. 00:09:13
Doing other repairs while we were doing this so you can look at it two different ways. 00:09:15
But Phil's going to flip through these pictures here. 00:09:22
And just going to give you a. 00:09:25
John, you said the labor was about 12 and what was the materials? 00:09:28
3100. 00:09:32
And what was the bid that they gave you that time when? 00:09:34
Altogether, it would have been 20 something, $1000. 00:09:37
Wow. 00:10:00
It's pretty damn professional. 00:10:02
We did. We mislead the whole thing off when we we did all the sanding on there. We do have an attachment for a. 00:10:16
A heap of ACT that pretty well sucks up everything, so there really was number dust, but we did just clean everything off just to 00:10:23
make sure that we weren't going to get any dust out in the office area. 00:10:27
And set the door frame was put in now. 00:10:48
Door got on there. 00:10:56
The ceiling grid was put in all the way back up to the wall. That was all fixed. The furniture started to move in here now cold 00:11:01
base was all on. 00:11:05
See the cold base? We put a corner guard on the corner to make sure the corners don't get nicked. 00:11:18
Their monitors back on the wall where they have all their transport vans in and out, is all recorded on that monitor there. 00:11:24
That's the exterior view looking at it from. 00:11:38
The larger portion of the office. 00:11:41
So that's what it looks like after it all got done. 00:11:47
Well, you wouldn't even tell that you guys said that at all. It looks so professional. 00:11:49
Guys really did a nice job on it. 00:11:54
Wow. Oh yeah. 00:11:57
You know you guys hire yourself out private. 00:12:01
So that's the update on the office wall. So that did turn out very nice. Yes, it did. 00:12:08
Guys did on it. It took us a longer time than what we had anticipated, but we did have some weather issues in there and some other 00:12:14
things. 00:12:18
But. 00:12:22
It all turned out very good. The jail staff is very pleased with it and. 00:12:22
Yeah, you saved the colony money by doing it yourself too. 00:12:29
Was nice. It did take away from other stuff that we should have been doing, but in the long run it was, I think it was a smart 00:12:33
thing to do. 00:12:36
Yeah. 00:12:40
Yeah, as long as you had. 00:12:42
The people would experience to do it. 00:12:44
It was good. 00:12:47
Thank you. 00:12:48
All right. Next we have the facilities Directors reports. 00:12:50
OK, so starting Friday, tomorrow morning we will be Judge Fitzgerald will be on vacation. We will be replacing his carpet at 00:12:55
Branch 1. 00:13:00
That was in the budget for this year. The cost was 19,900. 00:13:06
And his. 00:13:11
Courtroom is in need of new carpet so we will be doing that starting tomorrow. 00:13:13
And into the next week that will be done by two gigs up in Fond du Lac. But we do need to. 00:13:18
Move the gallery benches, the defense tables, the attorney tables, all that type of stuff. Bailiff tables. 00:13:23
So there is quite a bit of work for us to do in there also. 00:13:31
That's branch 1, Branch 1, yes. 00:13:35
Which one did we put the lighting in? 00:13:38
Branch 3. Branch 3 was done OK. One will get lighting in April. 00:13:41
April will be going on vacation in April. 00:13:45
The branch one lighting at that time. 00:13:49
I just did give Todd a tour a little while ago. He did see the LED lighting and Branch St. 00:13:52
Say that. 00:13:58
Yeah. 00:13:59
Yeah. So yes, that'll be happening in April for branch. 00:14:02
And you said the money for that you're using focus on energy, the money we're getting kicked back. 00:14:07
We're seeing if we can use some focus on energy. 00:14:14
Rebate money, we have not received it yet from last year, so receive it in 25. 00:14:21
We should be able to use it in 25 to do all of our courtrooms. 00:14:27
Really. 00:14:31
So that that is the goal for this year to do all of our programs. 00:14:32
But yes, there is a substantial difference in. 00:14:36
The lighting between the original and the I believe it energy savings. Yeah 2. 00:14:39
Jeff's that son in here. 00:14:46
I see. Yeah, I see. 00:14:50
Dave's got it in his eyes too, a little bit. This whole building have a focus on energy thing too or? 00:14:53
It goes by projects. 00:15:01
Because these are. 00:15:04
All T eights in here, right? They're not LED's or. 00:15:07
No, there we are not. 00:15:09
There is some LEDs and some of the can lights out in the corridors, but we did not do anything in this building yet, just based 00:15:12
on. 00:15:15
Waiting to see what the Master Wood is going to tell us. 00:15:19
Because there's a lot of them to do. 00:15:22
This whole building, if we go with the master plan, might get totally renovated too, so. 00:15:25
You know, but. 00:15:30
That's good thinking, not. 00:15:32
To do it until we decide what we're going to do down the road, we've always done all these ourselves. We get a lot of contractors 00:15:35
that want to come in and they want to do your whole building in that for you. But yeah, we've always done them ourselves as we 00:15:39
have time. 00:15:44
Very good. 00:15:49
Is that that money from Focus on Energy? Was that from our chiller? 00:15:51
That we got the money back, you remember. 00:15:55
So they say that they should be coming in the next week. 00:16:08
And you don't know what the cost was that we get back, huh? 00:16:12
We'll be getting another 17,000 back. 00:16:16
OK. 00:16:21
Oh, good deal. 00:16:22
We just also completed modifications of two rooms in the Sheriff's Office for use by detectives. These were formerly. 00:16:26
Interview rooms that they had where they could interview. 00:16:33
People that they brought in off the street, it had one way glass. 00:16:39
In a wall in each of these two rooms that had microphones, cameras, blah blah blah. 00:16:44
So they would like to use those for detective offices now. 00:16:49
And so we just finished those up this week also. 00:16:53
Were the one way glass was in the window, the guys, they left that in there, but they got cork board and they put cork board in 00:16:56
there. So they actually made a built in the wall bulletin board for each of those two offices. 00:17:02
In that recessed area where the window frames. 00:17:08
And we just need to finish up a couple of odds and ends on that and that's done. 00:17:14
These are for detectives, you said? Yes. And they were kind of like interview or a small interview rooms, Interview rooms. 00:17:19
8 foot by 8 foot or 9 foot by 9 foot rooms, OK. 00:17:27
And they will be offices for detectives, no? 00:17:32
OK. 00:17:35
The copper piping replacement in the jail that you guys approved last month. 00:17:37
They're coming tomorrow morning to just to finish up a couple little odds and ends and then just needs to be insulated. But 00:17:43
otherwise that was completed in the first four days of this week. 00:17:47
That went very well. 00:17:56
We've got our flow down from 25 gallons per minute to 8 gallons per minute. 00:17:59
And that is split into two different return pumps. Each one is running different branches at about four gallons per minute. 00:18:04
It has digital monitoring on the pumps. 00:18:11
Temperature monitoring. Gallon per minute monitoring. 00:18:14
And things seem. 00:18:17
He's settling down with that. 00:18:19
So that went very well. 00:18:21
And. 00:18:23
Place that they just got into the insulation next week. Got it. 00:18:25
And you think slowing that water down will prevent future leaks or that will help a lot? And the copper that they took out was 00:18:28
replaced with CPVC. 00:18:32
Are you guys still planning on meeting with? 00:18:40
The city to see if there's a way they can reduce the chlorine in that water. 00:18:43
I've been waiting for the mayor to get back to me when he's got time to eat. 00:18:48
OK. 00:18:51
Very good. 00:18:53
New softeners have been ordered for Henry Dodge at a cost of $12,680. We had Helen Brand come out and they are sold that parts are 00:18:56
not available for those anymore and they're also way oversized. 00:19:02
So that will get us 2 new softeners that are sized appropriately for the water demand that is up there. 00:19:09
So that will be coming up shortly. 00:19:17
The repairs for Air Handler 5 in this building still have not started. 00:19:22
We're still waiting for Johnson Controls, as we were last month, to get us the proper. 00:19:27
Valves and everything for that. 00:19:32
I did have money in the budget for that, but. 00:19:37
It's in a different line item, so. 00:19:42
We will have to pay for that and then if we run short later in the year, we will have to ask for. 00:19:47
That total for that is about 37,500 between the surefire and. 00:19:53
Johnson Controls. 00:19:58
So I said we would have used some of our leftover. 00:20:01
Savings on utilities and that much you can't do that so. 00:20:04
We will just separate that out and we will have to ask for some contingency funds later in the year if we run short. 00:20:08
Just based on not being able to carry over money for that. 00:20:17
So on the budget update. 00:20:26
There will be about 200, some thousand that will go back into the general fund. 00:20:29
That we did not use this year. 00:20:34
Just to back up, John. 00:20:38
Did you guys install your UV lights out at the Henry Dodge building? Are you guys gonna do that at the same time? OK, They just 00:20:42
came in Monday. We went down to Janesville pick them up and we will have that on the. 00:20:48
List of things to do. You guys are doing that yourself or you are OK? 00:20:54
Very good. 00:20:59
On our operations update, we've started to gather all of our information that Venture Architects is going to need. Bill and I are 00:21:06
working on that. 00:21:11
We took an empty room up on the 2nd floor. Up here we've set up some tables, so we're going to have a table for each building. 00:21:16
So for blueprints, for studies that were done for each individual building, anything like that, it'll all be separated out by 00:21:24
building so that when. 00:21:28
We do sign the contract and get them in here for their initial meeting that will have everything all organized for them and get 00:21:34
right down to working. 00:21:37
OK. Do they give you some kind of an outline on? 00:21:43
Step by step procedures, where they're going to start and. 00:21:47
Yeah, OK. 00:21:50
Super. 00:21:52
And according to their contract, they were going to have something back to us by like in June. 00:21:55
Of this summer or maybe July because they are originally thinking that it was going to get approved by the county board in 00:22:00
January, which. 00:22:04
And then I'll be February. So I kind of put that a month back, OK. But they're confident that they can meet the timeline. 00:22:08
That we need. 00:22:15
Then when does construction start? 00:22:17
Any idea? 00:22:20
That would be up to the county board even if they approve any construction. 00:22:21
This is just to get us a plan of how we. 00:22:26
Will meet our needs for the next 20 to 30 years and. 00:22:30
Construction as a whole other. 00:22:34
Story. 00:22:37
Will he be able to give us some? 00:22:39
Some numbers as to. 00:22:42
Cost on what it would do that to do each building and to build a new building and that they'll give us cost and all that. 00:22:44
OK. 00:22:54
OK. So the rest would be up to the county Board once we get the results of the study back up? 00:22:56
Now they want to pursue any future. What we want to do? 00:23:00
So venture architects and then we'll see the general contractor on the job. 00:23:05
No, they were. They can be. 00:23:10
They could be hired for that, but they were strictly hired to do. 00:23:12
A management plan. 00:23:16
So any other additional work? 00:23:18
Is a separate contract. 00:23:21
They do do that work, yes. 00:23:24
We would oversee over there. 00:23:28
If you chose to hire them, yes. 00:23:31
I know I did ask this once before John, but is there a way? 00:23:35
Because at time when we take it before the whole county board. 00:23:39
With a big number on what it's going to cost to do this master plan, you know? 00:23:45
I'd kind of like to offset that big number. 00:23:49
With a number that. 00:23:52
We have in that Henry Dodge building since 1968 all the way up till current. 00:23:55
So they can kind of see how much money we stuck into that building. 00:24:00
In the last 60. 00:24:05
50 some years. 00:24:07
Is there anybody that keeps track on? 00:24:09
On Like the History. 00:24:13
Of each building 1 when big projects like when chillers get put in and. 00:24:15
I can tell you when we change the chiller, when we did the rope and some things like that and what the remodeling cost was when 00:24:19
Human Services moved up there, but I don't have anything behind you don't that. 00:24:25
OK. Because I was just thinking that we could get them numbers and put that together and tell them. 00:24:32
We stuck $60 million in that building, you know. 00:24:37
Something just to offset because I know this master plan numbers are going to be high. 00:24:41
The county board, they better put a seat belt on when they're sitting in their chair when we bring that to them, you know? 00:24:47
But. 00:24:54
To me, my opinion is if we're going to do that master plan, we're almost committed to doing the whole thing. 00:24:55
Because once we start one building. 00:25:02
You can't just stop at one building and then move to the next, and an XI mean it's going to have to. 00:25:04
Continually. 00:25:10
Goal until all the buildings are. 00:25:11
What we want them for? 00:25:14
But. 00:25:16
Reduction building back up. 00:25:19
To stuff, yeah, what that that will be provided. 00:25:20
They will get this, yeah. 00:25:23
OK. 00:25:26
Number for HVAC was $12 million. It was, yes. And that's just each. Yeah. 00:25:27
That's why I'm saying that we could add that and the elevator numbers and like John said, when Henry or when Human Services moved 00:25:32
out there. 00:25:37
How much it costs to redo the building to meet their needs and. 00:25:41
We talked about. 00:25:46
I guess I could say it now. 00:25:49
We talked about. 00:25:53
With with the presenters that came from these different firms. 00:25:54
About communication. 00:25:59
Because we don't want anything to. 00:26:00
Just a sticker shock at the end. 00:26:02
Everybody needs to be brought along. 00:26:04
Process. 00:26:05
So. 00:26:06
These guys venture. 00:26:07
They were pretty tight in what they. 00:26:09
Good and what they could. 00:26:12
Provide so. 00:26:14
We won't have to wait until the very end. 00:26:15
Present that information. People will be in the know in advance of that. 00:26:18
And. 00:26:21
Yeah, a lot of what you're asking about, at least where we have data. 00:26:23
They're they're already. 00:26:27
Providing they will. 00:26:28
OK. 00:26:31
Well, that'll all be helpful. 00:26:33
Also thank you some of those estimates. 00:26:37
For HVAC and stuff like that, those are from like 2-3 years ago, right? So those are probably even gone up. 00:26:40
3040%. 00:26:47
What is the direction anymore? 00:26:48
It was done in 22. 00:26:50
The HBC estimate. 00:26:53
So it's probably attack 30% on there, I would say 20-30. 00:26:55
But yes, we will provide them with all the studies that we've had that have been done for each building that they can look through 00:27:02
and give them an idea of, you know, what's been looked at and they can update all the pricing information. 00:27:07
Good. 00:27:13
OK. 00:27:17
Just want to talk about gas usage for a minute here. 00:27:20
I was over $9000 short on my gas. 00:27:25
Budget for the jail for last year. I was not very happy with that. I did send a memo out to the jail staff. 00:27:29
As well as the kitchen staff asking them to be more conservative in their usage. 00:27:37
It's not uncommon to go past the laundry and see a large. 00:27:45
Commercial dryer running with four or five towels in it, or maybe only two or three towels in it. 00:27:49
It's not uncommon for the kitchen staff to come in and turn all the baking ovens on at 6:30 in the morning and the inmates don't 00:27:55
come in there till 9. 00:28:00
So I did send a memo to Scott Smith and also to the kitchen food service director stating that what we just need to. 00:28:05
Be smart about our gas usage. We can't. 00:28:13
Be running our budget and hold that far every year so. 00:28:16
I'm hoping for better things for 2025. 00:28:21
Yeah, it's good you keep an eye on it. Still holding off on that contract yet? 00:28:25
Or gas. 00:28:30
Yes. 00:28:32
Very good. Yeah, because the ovens only take about 15 to 20 minutes, not even to heat up, and there's no reason they need to be on 00:28:36
for hours in the morning. 00:28:40
I say these laundry dryers, they don't need to be dry. 00:28:45
Tall as they're made to be efficient when the load is full, so. 00:28:48
I did send that all back on January 30th, so hopefully things approved there. 00:28:53
Good deal. 00:28:59
The use of jail improvement, I think we talked about the slicer last month, the use of jail improvement wants to pay for that. 00:29:05
That will go to finance on Monday since they did not meet in January. 00:29:09
That was only like $4700, wasn't it? Or something like that. 00:29:16
Yeah, I did kind of forget to tell you guys back in December. We did have a major steam pipe break in J Pod. 00:29:21
So what we ended up doing is we ended up cutting a bunch of pipes out and camping them off and we just have some place where we do 00:29:31
not have radiant heat. 00:29:35
Building anymore but. 00:29:40
When that broke and broke inside a. 00:29:42
Concrete block wall. We actually had water running out the brick on the bed. 00:29:46
Back of the building and. 00:29:49
It was MMS, so we just. 00:29:51
Cut the pipes apart, kept them all off and abandoned some pipes in there just to. 00:29:55
Get our heating system back up and running but. 00:30:01
It's just more pieces that are falling apart in that building. 00:30:04
That the pipes have plane rotted out the spell right apart. 00:30:07
It's the only reason why we heat that is because the water runs through there. 00:30:11
Or not. 00:30:16
No, we use it for the sheriff's garages, for their range room and for their spot room. 00:30:18
OK. 00:30:23
OK. 00:30:26
So. 00:30:27
The other thing I've got is our annual pot cleaning will be starting soon. That usually takes us about six weeks. We go through 00:30:30
the entire jail, through every cell, the day rooms and all that stuff. We. 00:30:36
Clean everything up good, give it a good once over, clean out all the light fixtures, the vents, the walls. We do the whole thing 00:30:42
from top to bottom and that will be starting real soon. 00:30:47
Then Phil's got some show and tell that he'd like to just show a few of the projects that we've been working on besides the wall 00:30:54
that we did. 00:30:57
Yeah. 00:31:04
This is what happens when you have US Marshall service and the guy decides to be. 00:31:09
Not very well behaved and just decides to bite. 00:31:15
The padding off of the padded cell, which we paid. 00:31:18
What $25,000 they have done a couple years ago. 00:31:23
He bit that off. 00:31:27
Get that all off, Yes, What the hell? 00:31:29
There's a lot more to it, so that this is was an excellent one. 00:31:33
So this is after we we bought a repair kit. A repair kit is $2700 to repair that what he did there. 00:31:39
So we we cut out all the bad food, we put in the new phone, we put all the proper coating on all that over top of it, but. 00:31:45
I guess that's a cost that I have to bear because the jail likes to house federal inmates and they do things like that. That cost 00:31:54
me a lot of money. 00:31:58
This this was just one of the many expenses that that individual had since he was here. 00:32:03
There was. 00:32:10
Dozens of cell cleanups. There was noodles of other things broken, everything from. 00:32:11
Sell windows to drinking bones, to taking cameras out of the ceiling in the day room to you name it, there was. 00:32:18
A nightmare, but. 00:32:25
Anyway, that's just one of the things my guys had to take care of to get this cell back into service. 00:32:27
One inmate. This is 1 inmate, yes. 00:32:32
He was AUS Marshall and they had to keep him for X number of days before the government. 00:32:36
There's no way we can recoup that money. 00:32:44
You can if you decide to press charges, but now he stays here in your county because you press local charges. 00:32:47
So pick your poison. 00:32:54
You just eat the cost of repairing it or do you really want to try to get money out of this guy, which you might not get any? And 00:32:57
then you have them here for months on annual. He's tied up in the court system. 00:33:01
Go to hot water, return place. 00:33:12
There's just some pictures of the piping of. 00:33:18
Madonna rerouted all the stuff down our corridors down towards the boiler room. 00:33:21
You can see where they they took out some copper they put in the CPVC. 00:33:27
Another PVC line there. 00:33:34
New routing going into the boiler room. They eliminated like 6 or 7 different angles. 00:33:38
And elbows as it was going down the hallway. So they kind of rerouted everything so it was less. 00:33:44
Corners on it. 00:33:49
And there's one of the. 00:33:54
It's kind of hard to see on there, but there is a digital readout on that pump. It will tell you the gallons per minute and the 00:33:56
return temperature also. 00:33:59
And I said we've slowed that down from 25 gallons per minute down to. 00:34:03
That's kind of what the whole thing looks like in the boiler room as it comes back. 00:34:11
So do you adjust them pumps according to what the temperature is at a water that's returning back or? 00:34:17
The the temperature you would be you would adjust that on the water going out. 00:34:23
It's coming back at roughly 100° and it's going out at about 115. 00:34:29
OK. 00:34:35
You don't really want to go much above 116 or 117. 00:34:36
Just because you want somebody to say I hurt my fingers, I'm going to file a lawsuit. 00:34:42
And that sort of thing. So you try to keep it. 00:34:46
Under there. 00:34:48
Yeah, it goes through a mixer that we have set at a particular temperature to get. 00:34:53
We kind of aim for like 110 to 112 on the showers out in the field. 00:34:59
Is what we aim for. 00:35:05
Do you know what that PVC is rated for? For temperature water going through? 00:35:07
It's pretty high because is that put it on the dishwasher in the kitchen a couple of years. 00:35:12
OK. 00:35:16
What's that? 00:35:18
It is that high, OK. 00:35:20
It's pretty high. 00:35:22
All right, what else you got filled there? You got? Oh yeah, the intake hallway flooring. 00:35:27
We did have a shower malfunction in our intake area. It's sprung a leak inside a wall. 00:35:35
And it ran out through the concrete block and it wrecked all the ceiling there, the flooring tile out in the hallway there. 00:35:42
So the guys took all the old flooring out, they put the new in there, and that'll all look better once it gets waxed here next 00:35:51
week. 00:35:55
It's all blended in. It'll all blend in once it's. 00:36:02
Once it's waxed and everything like that, but they they took all the bad tile out of the hallway, relayed all new tile in there 00:36:04
and. 00:36:08
Fixed it all back up. 00:36:12
How did you match it? Did you have extra stuff from you have stock? No kidding. 00:36:14
Wow, that's pretty good. 00:36:20
Right, and that's what else we got here. 00:36:25
Where did your? 00:36:27
Urgent Dingo. 00:36:30
I don't know where your thing went. 00:36:41
All right, OK, so lieutenants at medical desk. 00:36:45
So. 00:37:03
The the wood casing work in the jail, it was all done with the particle board with a laminate over the top of it. And over the 00:37:04
years a lot of that laminate has started to come off and. 00:37:10
So what the guys did is. 00:37:17
All the wood trim that you see along the bottom and the corner there. 00:37:19
They put on there to. 00:37:25
Just the spruce it up because the corners were all chipped up and it was coming off and. 00:37:29
The wood that you see there, that is all leftover oak from. 00:37:35
The current Sheriff's Office when that was the courthouse. 00:37:39
Once the courthouse moved out of there, we stripped all the woodwork out of the courtrooms and we saved all that hope. 00:37:44
And so we've got some left. We've used a lot of it in the jail over the years, but. 00:37:51
So what you see there was all done with leftover hope from the when the Sheriff's Office was the courthouse. 00:37:57
See, they kind of went around the corner there and then they put aluminum hedge on the other side towards the drawers there. 00:38:09
That turned out very well to. 00:38:16
Keep the laminate in place and height where all the places where it was all chipped up and ripped off. 00:38:18
That's pretty much it. So that's what the guys have been up to as far as repairs and projects and. 00:38:30
Is it pretty busy? 00:38:41
They've been very busy, yeah. 00:38:43
OK. We didn't have a few snowstorms in there yet there. 00:38:45
Yeah, a lot of stuff going on. 00:38:48
All right. 00:38:52
All right. Thank you. 00:38:54
Guys, got any questions for John at all or? 00:38:57
No, no. 00:39:00
Yeah, I really like the pictures you guys bring along the meetings. I mean that really. 00:39:02
You know you're gonna explain all you want, but when you see the pictures of the finished product that it really. 00:39:06
You guys do bang up good job. I mean it really looks nice. 00:39:11
So thank you. 00:39:16
All right, then future agenda items. Like I said, we'll leave that up to John. He knows what. 00:39:19
What he wants to put on talk about it the next month, so. 00:39:25
We'll let that up to him and then determine the next meeting date and time. 00:39:28
Next month, March 6, is the first Thursday of. 00:39:33
March. 00:39:36
How does that work for everybody? 00:39:39
All right then, the next meeting will be March 6th. 00:39:43
At 4:00. 00:39:47
OK, I declared a meeting adjourned at 4:42. 00:39:49
Thank you very. 00:39:54