Meeting: Building Committee Meeting

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	Recordings of minutes behind the actual SO.	00:00:00
	OK. Getting cut off at the beginning. OK.	00:00:03
	All right, we'll give it a minute.	00:00:06
	Done.	00:00:08
	All right. I'll call the meeting to order at 4:07.	00:00:51
	Roll call and non committee supervisor attendance has been taken.	00:00:54
	I don't see anybody from the public wanting to speak.	00:00:59
	Approval of the minutes from January 8th, 2026, you guys.	00:01:04
	So moved all right motion by.	00:01:09
	Supervisor Kane.	00:01:12
	Second. Second by Supervisor Cawfeld. Any discussion, additions, corrections, changes, anything?	00:01:14
	All in favor say aye.	00:01:22
	Opposed.	00:01:24
	All right, they're carried.	00:01:25
	Next we have the Engineering for legal Services roof replacement.	00:01:28
	I'm still working on that from last month. I hope to get what Trista next week on that so we can actually get some.	00:01:34
	Bid specs put out for that but I will be working with her next week.	00:01:39
	So we can get that.	00:01:44
	Developed and put out forbid.	00:01:47
	OK.	00:01:49
	Any questions?	00:01:53
	Seeing none, we'll go on to engineering for the courthouse.	00:01:56
	Rooftop chiller replacement.	00:01:59
	Phil and I have gone through all the preliminary.	00:02:02
	Prints on that. We've got the changes back to the architect they've got.	00:02:06
	Those all made-up.	00:02:10
	And they are getting the bid package to Trista.	00:02:12
	We do have a full.	00:02:15
	A schedule of when that will be.	00:02:17
	I don't think I've put it in my.	00:02:21
	Finder here. We do have all the dates selected for the mandatory walkthrough.	00:02:22
	When the questions will be?	00:02:28
	Do for the final addendum the bid opening.	00:02:30
	When it will come back to the building committee, when it will go to county board, when the project will start, All those dates	00:02:34
	have all been selected. I just don't have that sheet in front of me.	00:02:38
	That's fine.	00:02:43
	It is.	00:02:46
	Ready to go out forbid shortly. She needs it by Monday morning so it'll get advertised the following to Thursdays.	00:02:47
	And then we'll have our our mandatory walk through for all.	00:02:54
	Bidders that are interested in the Chiller project.	00:02:58
	Our goal is to start there's like a.	00:03:02
	Three month lead time on those but.	00:03:05
	Since we're already going to be coming into the spring season, we're looking at starting October 12th.	00:03:07
	For installation.	00:03:12
	And I think we're looking at substantial completion by the 30th and final completion by November 6th.	00:03:14
	OK. So the one there, I'll make it another year.	00:03:20
	It will enhance season last summer, but we'll we'll limp it through to.	00:03:24
	Till fall, yes. Good.	00:03:29
	Good. All right. Any other questions?	00:03:31
	From the board here, no. OK, then we'll move on to master plan update.	00:03:35
	I really don't have much since last month we have talked to.	00:03:40
	Corey and Brad and they are working on.	00:03:45
	Getting us some financial numbers of remodeling versus.	00:03:48
	Building new and we're just waiting to see what those numbers are going to come in at and then they will bring something back to	00:03:53
	this committee.	00:03:56
	OK.	00:04:00
	Any idea how long before we let anybody at?	00:04:05
	The board know.	00:04:10
	Yeah, because I've been getting questions asked and I said, well, I really don't know.	00:04:11
	What to tell you for an answer? Yet they have not given me a firm.	00:04:16
	No. So it could be a couple months yet I.	00:04:20
	I don't think it'll be that long, but I don't want to say that it won't be. Yeah, I'm not sure.	00:04:23
	All right.	00:04:28
	Comment You know what?	00:04:30
	We maybe need to push them a little bit to get this finished up. Has been dragging on a long, long time here, you know?	00:04:32
	I mean, if we want to have any discussion before the next budget cycle, it's.	00:04:38
	We need to get that information sooner rather than later so we can.	00:04:42
	Make some decisions for next budget cycle.	00:04:45
	A gentle nudge maybe wouldn't. Yes, because I think we are looking at.	00:04:50
	Pushing that up a little bit for.	00:04:53
	Capital improvement things, right?	00:04:56
	Yep, this year will be a little sooner.	00:04:58
	Yes.	00:05:00
	OK.	00:05:01
	Anybody else?	00:05:03
	OK, then we'll move on to the Clearview project update.	00:05:06
	All right.	00:05:11
	Well, if you look on the screen behind you, as you know the remodeling took place, took you know is an occupied space.	00:05:12
	So some questions were, you know, come forward, you know, you know, how how did you know? How did the moves go? What did you do	00:05:19
	with storing stuff? And I just wanted to give you a, an update on or just.	00:05:24
	Kind of walk you through how that whole.	00:05:30
	Process went what our thoughts were thought process was on that and how.	00:05:31
	This all ended up as we completed phase one as we just.	00:05:35
	We just started Phase 2.	00:05:39
	So it's moving along.	00:05:40
	So pre construction.	00:05:42
	If you if you know you are over at Clearview, we have an A tower and AB tower on the side where the behavioral health is. When we	00:05:44
	started the entire third floor of the 8 tower and the B tower were behavioral health.	00:05:50
	B Tower had the existing locked.	00:05:56
	And a tower was unlocked.	00:05:58
	And then the second floor was vacant.	00:06:00
	So post construction this is what it's going to look like. B tower.	00:06:03
	Or I should say the entire third floor of A tower and B tower going to all be locked.	00:06:06
	The locked area and a tower you.	00:06:11
	Toward that last month when you came over for the meeting.	00:06:13
	And then the second floor on.	00:06:17
	B tower and A tower is all unlocked.	00:06:19
	So.	00:06:22
	Pre construction. So phase one is all this colored area here.	00:06:22
	So we did.	00:06:28
	These two wings on 1st and 2nd floor and then the middle core area where we have activity spaces.	00:06:29
	And the same thing on.	00:06:34
	Is that second floor here?	00:06:36
	And.	00:06:38
	You know, there's a lot more work done in Phase 1. The seclusion rooms were added on both floors and then all this activity space.	00:06:39
	And when you're looking at.	00:06:46
	I'm sorry.	00:06:48
	When I do it on.	00:06:50
	3rd floor.	00:06:51
	This area is already locks. There's not as much work going on in the resident rooms in terms of wall protection.	00:06:53
	But there is a lot going on in the bathrooms and turning in terms of making them anti literature and then of course all the core	00:06:59
	area work.	00:07:02
	So in phase one.	00:07:06
	This was our plan.	00:07:09
	For.	00:07:10
	We're going to have a tower, second and third floor going to be closed.	00:07:14
	No furniture.	00:07:18
	In any of the rooms.	00:07:19
	Or in or in any part of the of the floor.	00:07:22
	So the preconstruction plan for resident furniture planning.	00:07:24
	Remove all the existing resident furniture from the.	00:07:28
	Resident and common area furniture from a three.	00:07:31
	Then move the existing anti ligature furniture that we already have over.	00:07:34
	To the a tower once the moves.	00:07:38
	Once Phase 1 was complete and we can and we remove the residents.	00:07:40
	We were. Our plan was to store all the A2 furniture until the conclusion of the construction in our storage garages. Those two	00:07:44
	nice large storage garages we have behind Clearview.	00:07:49
	Move the existing B2 furniture to A2.	00:07:54
	With the resident moves at the conclusion of phase one.	00:07:56
	You know that we had a nice plan. May 7th, the Human Services and Health Committee approved all of our project bids.	00:08:00
	Well, I.	00:08:06
	Mike Tyson says everyone has a plan till they get punched in the mouth. That's one of my favorite management quotes.	00:08:08
	So on May 15th, the majority of our storage space was destroyed with the tornado.	00:08:13
	And then inside the building our.	00:08:19
	The available storage space was extremely limited. This is our basement. You have to maintain a walkway. We have were able to put	00:08:21
	some of the.	00:08:25
	Equipment that couldn't get dusty down here, but otherwise.	00:08:28
	We were, we were stuck with where we could put things. We put things, some things over at Henry Dodge, but.	00:08:32
	Post tornado we had to come up with a Plan B, so we moved all our existing furniture from A three. That was done. We moved the	00:08:38
	existing anti ligature furniture from B3 to A three. All the furniture had to come out of a three because of the extent of the	00:08:43
	remodeling.	00:08:47
	So we.	00:08:53
	Decided to do was to store all the A2 furniture inside the resident rooms until the conclusion of phase one because there was not	00:08:53
	as much.	00:08:57
	Going on inside the rooms because it was the unlocked unit.	00:09:00
	And then on January 19th, we were going to move.	00:09:04
	The third floor of the B tower over to the A tower.	00:09:06
	We were going to take the furniture.	00:09:09
	Out of the second floor of the 8th hour.	00:09:11
	Put it up to the third floor of the B tower for temporary storage.	00:09:14
	Final clean this.	00:09:17
	Ah, second floor of the A tower. And then on January 20, twentieth, we are going to move.	00:09:18
	Second floor of B tower over the second floor of A tower, and then on January 21st move that furniture back down to B2 for the	00:09:23
	duration of the project as the B2 resident rooms were only receiving minor changes.	00:09:28
	So again.	00:09:35
	What ended up being our Plan B is.	00:09:37
	No furniture up on 3rd floor because it just it couldn't happen. There was too much there's.	00:09:40
	Too much remodeling going on and then on 2nd floor we had to store.	00:09:44
	Furniture in the resident rooms.	00:09:48
	So, some critical dates to remember.	00:09:52
	All the resident moves are considered relocations to new nursing homes in a very specific chapter 50 requirements for notice time	00:09:54
	frames including residents.	00:09:58
	Ombudsman, Responsible parties, payers, State relocation coordinators, DHS Regional Field Operations director.	00:10:02
	And I just want to remind you, nursing homes are the most regulated industry in the state of Wisconsin, so.	00:10:09
	There's timeframes you have to meet notice requirements. So on October 29th I contacted the state.	00:10:14
	To set up our phase one inspection.	00:10:20
	And they said they could do it on January 15th. They had availability. All the contractors agreed the January 15th.	00:10:22
	As the inspection date, January 19th would be the turnover date for a 2 and January 20th would be the turnover date for a three.	00:10:29
	So on January 15th, DHS inspected the second floor of the A tower and 3rd floor of the A tower and conditionally approved	00:10:36
	occupancy with some minor repairs required. We were completed the repairs on the 16th and I'm just going to give you an idea of	00:10:42
	what the repairs were because it's a locked unit. Prior to this being a locked unit, the exit door had a sign on it that said	00:10:47
	push.	00:10:52
	15 seconds and then the door will release. It was a mag lock but because it's locked.	00:10:58
	We had to remove that sticker, so that was one of the things they want to changed.	00:11:02
	This pipe there was paint overspray on the fire caulk.	00:11:06
	So we had to re.	00:11:09
	Apply fire caulk so they could see that it was red.	00:11:11
	This junction box cover was missing.	00:11:14
	The door gap wasn't even all the way up and down on one of the sets of fire doors on the 2nd floor, so they had to adjust the gap.	00:11:18
	That's actually a piece of a video showing that the gap is the same.	00:11:24
	And then we had to submit the fire spread.	00:11:29
	For dry paint.	00:11:32
	The flame spread for dry paint. We only had the flame spread for the paintball was wet. We had to submit the flame spread for when	00:11:33
	it was dry.	00:11:37
	So and then.	00:11:40
	Law. This is all going on.	00:11:43
	The popular We had a population change during the construction, so we had to move on to Plan C so.	00:11:45
	And it this plan change was actually a good thing to the residents living on the locked households on 8/3 had improvements to the	00:11:50
	point of being clinically appropriate for the unlocked household.	00:11:55
	And that's.	00:12:01
	That's what we do. We help them improve their behavior so eventually they can work their way.	00:12:01
	Back into the community.	00:12:06
	So the clinical and social work staff felt it wouldn't be in the residents best interest to move the residents twice and risk	00:12:07
	psychosocial harm.	00:12:10
	So we made the decision to move the 2nd floor first.	00:12:14
	And include the two residents from the third floor in the move. So what this meant was the furniture stored in A2 resident rooms	00:12:18
	couldn't be moved until the morning of.	00:12:22
	The B2 moves, so the final clean of the resident rooms couldn't happen until the morning of the moves.	00:12:26
	So construction clean was completed.	00:12:32
	You know, Catalyst had had the people in there.	00:12:35
	The construction clean was done.	00:12:38
	But bear in mind the stored resident furniture, which is still in the room and still dusty.	00:12:40
	And had and not moved to the staging area until the morning of the 19th, so.	00:12:45
	There were still some minor punch list items had to be completed the morning of the 19th, so Clearview staff completed the final	00:12:50
	clean of the resident rooms prior to the residence and her belongings being moved in.	00:12:55
	Once the resident moves were completed, the saved furniture move was moved from the staging area over to the.	00:13:00
	On their tower over to the B tower.	00:13:05
	Umm, you know, in terms of.	00:13:07
	Issues I felt.	00:13:10
	We had that. The biggest issue we had was the Wonder Guard bracelets. We had a new Wander Guard system installed, but the existing	00:13:11
	bracelets didn't work.	00:13:15
	With the new system, we didn't know that until that morning and they hadn't mentioned anything to us.	00:13:20
	I I've just put stink in quotes because that was Martin Luther King Day.	00:13:25
	That warehouse was closed and I got this on call guy and he's telling us we're gonna have to wait a day or two to get the	00:13:30
	bracelets so.	00:13:33
	I raised the stink.	00:13:37
	And.	00:13:38
	They were able to find somebody to drive in from Burlington, go to the warehouse, get the.	00:13:39
	Get the stuff we need and bring it here. And we had it by 3:30 and our director of nursing stayed a little later.	00:13:44
	So we're able to get everything up and running.	00:13:49
	However, the day of the move, the carpentry contractor notified us that the wall protection we put up, some of it was defective on	00:13:52
	a three and that would need replacement.	00:13:56
	So I just made the decision that we weren't going to make the move the next day because it would be too disruptive.	00:14:02
	To have them replacing the wall covering while the residents were living up there, just because of the nature of the residents	00:14:07
	that live in the locked area. So we pushed that back to February 2nd. So we had to perform a whole bunch of the Chapter 50	00:14:11
	notifications again.	00:14:16
	But.	00:14:21
	So.	00:14:22
	The follow up to the.	00:14:23
	First round of moves. The remaining punch list items were completed after occupying the new space. Staff ironed out some of the	00:14:24
	logistical issues with the new space.	00:14:28
	You know.	00:14:32
	Where they wanted to put their supplies and everything else.	00:14:33
	The contractors still needed to change.	00:14:36
	Change out the temporary entrance doors on CBH 8.	00:14:38
	The the frames and doors that were delivered.	00:14:43
	Didn't fit in this space or didn't work right in the space, so we had to put up something temporary so we could gain occupancy.	00:14:45
	Unless you're looking really close, you wouldn't notice the difference. The woods are different colors, the windows are a little	00:14:52
	different sized, and then there's like a.	00:14:55
	An electrical whip on the doors as opposed to it being inside the frames.	00:15:00
	There were Ryan can tell you they're hashing that out. That's there's, those are going to be replaced once the correct things are	00:15:04
	installed. But there's nothing unsafe up there. And again, unless you're looking for it, you wouldn't notice it.	00:15:10
	And then on January 29th, we had a meeting with the state regional.	00:15:16
	Relocation Coordinator.	00:15:20
	The department Health services, regional field operations director, The ombudsman.	00:15:22
	The county social workers from all the different counties that were representing the residents.	00:15:26
	The family care MCO is.	00:15:31
	All of them.	00:15:32
	Came in person.	00:15:33
	Between the 19th and the 29th to check on the residents, all the residents affected by the moves were checked on by them and all	00:15:35
	commended Clearview for their excellent job that was done.	00:15:40
	They couldn't stop raving about what a great job the staff did and how well the residents were doing. And none of the residents	00:15:45
	had any complaints. And it was, it went well, so.	00:15:50
	On on February 2nd we moved the.	00:15:57
	Rest of the residents with their anti ligature furniture. We utilize lessons learned from the first move and this move went even	00:16:00
	smoother.	00:16:03
	We did have an upper respiratory outbreak which required the staff to wear full PPE during the moves and all the resident moves.	00:16:07
	For complete and demolition for Phase 2 has begun.	00:16:13
	So I just huge shout out to the staff for their ability to pivot and adapt all the changes thrown at them throughout this process.	00:16:16
	It was just.	00:16:23
	We had a lot going on.	00:16:24
	And this you know.	00:16:25
	And and our staff is very resilient so it's just very proud of everything they did.	00:16:27
	So I don't know if any of you had any questions or if you had heard something contrary or.	00:16:32
	I was learning, but you know, it does a lot of furniture to move in, a lot of stuff you moved around.	00:16:37
	Who did all that? Did you have just your maintenance? Pure maintenance guys did it.	00:16:41
	Just the maintenance guys, they took care of all it at themselves and rest of the staff for help too. But as far as like you know	00:16:44
	on the day of the moves, the maintenance staffers moving all that furniture around and the housekeeping staff is going in there	00:16:47
	and cleaning it up.	00:16:51
	Like I said, you know there's a lot of.	00:16:54
	If you've done any construction, there's just always a lot of dust and we're going to have dust up there for probably the next	00:16:57
	three months because you get it in the ductwork and everything else and it's just, you know, a lot of clean that goes along with	00:17:01
	it. A lot of moving, a lot of work for.	00:17:05
	Few people.	00:17:09
	Yeah.	00:17:10
	So everything was in good order and that when the residents were moved in and everything was.	00:17:15
	Yep, so.	00:17:20
	Did everything come in according to your budget there and that or did you have, you know, when we put our budget together, we	00:17:23
	figured about a $600,000 contingency and I got Ryan's here.	00:17:28
	It looks like.	00:17:34
	That number is going to be exceeded. I'll let Ryan come up here and discuss that a little bit.	00:17:36
	I know you have told you had some.	00:17:41
	Questions about contingency.	00:17:43
	Well, I was just wondering, you know, because I know how construction goes and there's always change orders. There's always.	00:17:45
	I apologize for not bringing the log here.	00:17:51
	Clearview first.	00:17:54
	Got put.	00:17:55
	You know, additionally under the purview of the Building committee, I was told. Well.	00:17:56
	You bring financial stuff to Human Services and building stuff to building.	00:18:00
	And you know, because it was money, I gave a presentation, the Human Services Committee. Brian came back in November and I.	00:18:05
	Again, it was just a brain fart on my part to not, you know, discuss it here. You know, I apologize for that and we won't let that	00:18:11
	happen again, OK?	00:18:15
	Yeah, so I.	00:18:19
	Change orders, I guess just a.	00:18:21
	Let every fill everybody in on the process that we go through.	00:18:23
	So we have.	00:18:26
	Roughly 102. We call them PCOS. Potential change orders when a contractor.	00:18:27
	Has something they issued to us?	00:18:33
	And then we just.	00:18:35
	Keep a running tally doesn't mean there's actually 102.	00:18:36
	Items that changed because some of them there might be multiple.	00:18:39
	PCOS for a similar item.	00:18:42
	PCOS come to us.	00:18:45
	We vet them.	00:18:47
	We wrestle with the.	00:18:48
	With the contractor.	00:18:49
	To make sure that they're.	00:18:52
	We're not overpaying for something.	00:18:53
	That it's a fair price.	00:18:55
	This project there there is.	00:18:59
	An abundance of change orders.	00:19:01
	And there it's been a sore spot with.	00:19:04
	A lot of the contractors, everybody involved, they always are.	00:19:07
	What we've done on this project is.	00:19:11
	For anyone that.	00:19:15
	If there's if somebody doesn't agree with what we say.	00:19:16
	That we're going to.	00:19:20
	Pay him for a change order or what change orders we're going to pay.	00:19:21
	There's a claims process in the contract and that contract.	00:19:25
	Would state that the architect is the initial decision maker.	00:19:29
	So to just to circumvent the the process a little bit.	00:19:33
	After we get done.	00:19:37
	Fighting with.	00:19:39
	Not, I shouldn't say fighting, but going through the change orders with the contractors.	00:19:40
	Getting it to a spot where we feel it's acceptable that we then review it with the architect and make sure that they're on board	00:19:45
	with it as well.	00:19:48
	And and then we go back to the contractors and say this is, this is where we're at.	00:19:53
	And then we'll write the change orders.	00:19:58
	To them for the ones that are approved.	00:20:00
	So big picture.	00:20:02
	Currently, you know.	00:20:06
	Through phase one.	00:20:07
	We're not quite all the way through.	00:20:08
	Some of the pending change orders, but just.	00:20:11
	In totality, we've approved.	00:20:13
	557,000.	00:20:16
	$187.00 in.	00:20:18
	Approve change orders.	00:20:20
	Rejected change orders is 180,236. These were change orders that were.	00:20:23
	We just didn't agree with and we.	00:20:31
	That they were covered in the contract documents.	00:20:33
	There is 172,000 still pending.	00:20:36
	Through phase one of which.	00:20:40
	We think about 50,000 will be rejected.	00:20:42
	Which will bring the total.	00:20:46
	Through phase one to roughly.	00:20:49
	You know about 675,000?	00:20:52
	What we talked about is well.	00:20:56
	You know, umm.	00:20:58
	Next month, if you want to see it will actually bring the log post it so we if we want to go through exactly what they are, but	00:20:59
	that's.	00:21:02
	About where?	00:21:06
	I think it's going to land through phase one.	00:21:07
	As Ed pointed out.	00:21:10
	Phase one had.	00:21:12
	More of.	00:21:14
	The the new construction.	00:21:15
	As I look through the log, there will be obviously.	00:21:18
	You know, on a renovation. There will be additional change orders in Phase 2.	00:21:21
	You know we believe that.	00:21:26
	Some of the larger ticket items we won't see again in Phase 2.	00:21:28
	What was the total cost of this project?	00:21:35
	Hard construction was.	00:21:39
	6 1/4 I think and it's it's hard to say because we also had, we had a.	00:21:40
	Other capital improvement projects included in there like red carpet replacements and the nurse call system.	00:21:47
	You know, so it's it's all.	00:21:53
	Kind of part of the.	00:21:55
	Construction kind of not so.	00:21:57
	Like 6 and a half million roughly, but that includes, you know, the nurse call which is going to be affected house wide.	00:22:00
	And then carpeting, which is just going to be in that project night.	00:22:06
	I'm just wondering what the construction cost wasn't without the nurse call on the carpeting event.	00:22:10
	But I think that includes.	00:22:17
	His their fee and then about sex and a quarter you're saying about 6 1/4.	00:22:19
	OK, you were saying it's.	00:22:26
	It's running probably.	00:22:28
	It's going to be, it's going to be a little higher. They'll probably like 14%.	00:22:30
	And change orders so.	00:22:34
	Yeah, I think we're probably.	00:22:35
	We're probably 12 to high side.	00:22:37
	12% right now I think is what I came up with.	00:22:39
	But so you get exact figures he isn't going to cover.	00:22:42
	Well, we yes Clearview self funding the whole project, so it's not as it.	00:22:45
	The good thing is we didn't borrow for the project.	00:22:51
	So it's not as.	00:22:53
	Critical. It's it's.	00:22:55
	The nature of the misses on this are is.	00:22:58
	Little.	00:23:00
	There's a little trouble.	00:23:03
	It's that.	00:23:05
	So, you know, and that's going to be a discussion for another meeting.	00:23:07
	You know the nature of some of the misses on there It's got.	00:23:11
	So, so somebody's missing costs or this stuff that was.	00:23:14
	Missed on the blueprint, not put on the blue blueprint, Not thought of.	00:23:19
	Yes, yes.	00:23:24
	Yeah. So I think, you know, we've, we've talked.	00:23:26
	And we, I think everyone involved agrees we're going to, we're going to get through phase two as quickly as we can because we need	00:23:30
	to.	00:23:33
	We need to finish the job.	00:23:36
	And then then fully understand.	00:23:37
	Where that lies?	00:23:40
	Because.	00:23:42
	It is.	00:23:42
	The change orders are.	00:23:44
	In my estimation.	00:23:46
	On a project there.	00:23:47
	They're more than what I would typically see on a project, especially through phase one. I mean, it's just you can't say anything	00:23:50
	but that. And so where everyone's working extremely hard.	00:23:54
	You know, uh.	00:23:59
	To to get through it.	00:24:00
	The another reason we have the architect involved in reviewing the change orders.	00:24:02
	You know.	00:24:08
	And then?	00:24:09
	We when we get to the end, we'll know exactly.	00:24:10
	How much?	00:24:13
	Using each bucket.	00:24:14
	Can somebody at cost go back to the architect for their mistakes? Possibly. Or how does that work? It's always.	00:24:15
	That's always a conversation.	00:24:21
	That can be had.	00:24:23
	Yeah, it's.	00:24:25
	Again.	00:24:26
	We got to get through the project before we determine the scope and the scale of what.	00:24:28
	That part of the contingency is.	00:24:34
	Yeah, I, you know, I would say.	00:24:38
	Relative justice, things that were added.	00:24:40
	I maybe that you know that and the staff didn't think about.	00:24:44
	You know, a relatively a small.	00:24:47
	Fraction of of what's been spent.	00:24:49
	So I you know.	00:24:52
	And then stuff that pops up.	00:24:53
	That you'd normally expect in a remodeling project.	00:24:56
	Yeah, it's not. That's not that bad. That's not that bad either. It's you know what?	00:25:01
	You might consider.	00:25:05
	Call Mrs. if you will.	00:25:07
	So, umm.	00:25:08
	But again I.	00:25:10
	This will be a.	00:25:13
	Be a more extensive conversation, probably 3 months. As far as what what?	00:25:14
	What next steps would be?	00:25:21
	With that.	00:25:22
	So, so like I said, the good news is Clearview is.	00:25:25
	We're OK.	00:25:29
	Finance, you know, we're OK where again, it's not borrowed money, so it's not going to.	00:25:30
	It's nothing that's going to affect our our ability to, you know, to stay a going concern.	00:25:35
	So, umm.	00:25:40
	Is there any contingency left for Phase 2 then?	00:25:43
	Oh yeah, we have. It's.	00:25:46
	Like I said, we didn't borrow so.	00:25:49
	Contingency is just, you know, we have.	00:25:51
	Spendable.	00:25:55
	Fund balance. So we have, we have.	00:25:56
	Still spending money unless we decided to cold plate everything. We we we have enough spendable fund balance.	00:26:01
	Cover everything. Oh, you hate to you, you hate to burn it up. No, I don't want to burn it up. That is. No, we worked hard to	00:26:07
	build that spendable fund balance so we could pay cash for this. I don't. I definitely don't want to spend it if I don't have to.	00:26:13
	So the decisions on the change orders I would.	00:26:20
	You know, say.	00:26:25
	Are all.	00:26:26
	They either have things that have to be done.	00:26:27
	Or there things that.	00:26:30
	Are adding really value to the project? They're not.	00:26:31
	We're not just adding things that.	00:26:35
	You know are on someone's wish list.	00:26:37
	Again, it's important to know.	00:26:39
	You know we're not gold plating the toilets is what I'm getting.	00:26:40
	That's right, like.	00:26:43
	It's less than 10% of them. You know what's been approved.	00:26:44
	Has been, you know, things that, hey, we wish we would have thought of this, but we had we really need to do it.	00:26:48
	Additional outlets at the nurses desk just because.	00:26:53
	Everything has to have a wireless has to be plugged in and charged so you know it. Minor stuff like that. We just don't want a lot	00:26:57
	of high cost to us.	00:27:00
	Because of mistakes that were made that shouldn't have been made. Possibly you are correct.	00:27:05
	You know, and that's something. And like I said, there'll be a.	00:27:10
	There'll be a more extensive discussion for a different meeting.	00:27:12
	So you can tell you what the reply is going to be.	00:27:16
	Well, if we would have put it in their original design, you to pay for it anyway.	00:27:19
	That's what they'll tell you.	00:27:23
	Maybe someone there?	00:27:27
	Yeah, at this point that's just get the people would have been cheaper in the original design. That's that's.	00:27:30
	Yeah, there is your counter argument. You know when they do a.	00:27:35
	You know when you do like value engineering, if you take something out, you get in the 50% value. When you add it in it costs	00:27:38
	twice as much as it would in bidding. Is is the issue you run into so.	00:27:43
	But.	00:27:50
	But you would have also.	00:27:51
	You also had the choice of not going forward if you would have known it was.	00:27:53
	Going to cost, right?	00:27:56
	X number of dollars more.	00:27:58
	Or you would have been able to pull it out. Where we all build, we all do things on a budget.	00:28:00
	So overall, you guys met all your deadlines so.	00:28:05
	Yep. Oh yeah.	00:28:09
	Like I said, it's.	00:28:11
	Because that usually when you have these little.	00:28:13
	Things like this, everything, there's little things that come up in anything, but overall the project has been great. Catalyst has	00:28:18
	been great to work with. All the contractors have been great to work with. We.	00:28:22
	We have.	00:28:27
	This is going to be a headache for another day.	00:28:29
	That we will address. It won't go.	00:28:31
	Unaddressed.	00:28:34
	But you know.	00:28:36
	All in all, I mean the residents are happy this the new space is great. We're going to build a better serve the community.	00:28:37
	Once this is all done.	00:28:43
	Which is ultimately what?	00:28:44
	Our role is to better serve the community so.	00:28:46
	And it is going to serve other counties too, right? In other counties, it's going to fill right up.	00:28:50
	Other guests and other yes, yeah, other counties.	00:28:54
	Well, and.	00:28:59
	Other counties actually paid for this remodel, so yeah, Yeah, No, I understand that. Look at it like that. You know, I was gonna	00:29:00
	ask you that too. How much of A.	00:29:04
	Occupancy. Uh, uh.	00:29:10
	Increase do you expect after we will we will see a lot of it depends on if you know what we can do with staffing.	00:29:12
	So, but you know, and if we just allocate resources differently within the building, how much could you fill it more free?	00:29:17
	If, if, if.	00:29:24
	With if we had if.	00:29:25
	Dodge County had.	00:29:27
	The available workforce.	00:29:29
	We could fill every bed in that building today.	00:29:31
	It's, you know, the because just because of the uniqueness of all the services we provide, it's just.	00:29:33
	You know.	00:29:39
	The labor markets very different now than it was 30 years ago.	00:29:40
	So.	00:29:43
	I literally really asked the questions I did because with this whole master plan thing and a big changes that may be coming in the	00:29:46
	future.	00:29:48
	Well, you don't want to be running into.	00:29:51
	Lots of things that are gonna.	00:29:53
	Cost us millions and millions of dollars that were forgotten, not added in and.	00:29:55
	You know, because.	00:29:59
	That that will be John.	00:30:00
	You don't want to run into something like this in the future. And a lot worse condition. John will be in this seat then.	00:30:04
	I just kidding.	00:30:13
	Well, thank you very much for your presentation, explaining all that stuff. If I can just jump down to tornado, I do have	00:30:15
	something on the tornado.	00:30:20
	And that's our next thing on the agenda, so.	00:30:25
	I'm not subject to the tornado of.	00:30:29
	Trail view opened up.	00:30:31
	Residents are moved in, everything is fantastic.	00:30:32
	That doesn't look fantastic.	00:30:42
	All right.	00:30:50
	About two weeks ago.	00:30:51
	A sprinkler and water line.	00:30:53
	1st on.	00:30:55
	It's our D Wing Hall 1.	00:30:56
	As you can see.	00:30:59
	We had.	00:31:00
	A lot of water come in.	00:31:01
	Now.	00:31:05
	That's where the sprinkler was up in the shower of that room. If you look up there, you can see.	00:31:06
	There was number Watt. That isn't where the water burst. That is just where the ceiling is separating from the rest of the wall.	00:31:10
	So.	00:31:17
	Well, what you while we were cleaning this up, our maintenance director said, you know.	00:31:19
	I really think that ceiling looks like it's lifting. I think we had some damage to this section of the building. So that room was	00:31:24
	actually at the end of the hall of the most heavily damaged section of the building. It's in line with where the tornado path cut	00:31:28
	across our property.	00:31:33
	So to us it looked as though there's evidence of ceiling or roof lift.	00:31:38
	So I contacted our insurance company. They instructed me to contact Paul Davis.	00:31:42
	Paul Davis came out to take a look and I said there's a good chance that's from tornado damage. They're going to be coming back	00:31:46
	out.	00:31:49
	Removing some sections of the drywall to see if there was some lift, you know that would also, you know you get that.	00:31:52
	Little bit of lift and some rigid copper pipe that would.	00:31:57
	That's when you start getting cracks in your.	00:32:00
	Solder joints and everything else so.	00:32:02
	I stay tuned. We'll see if we are adding to that.	00:32:05
	You know, I think Paul Davis said we're, we're north of 2 million in terms of, you know.	00:32:08
	Repair costs so far.	00:32:14
	Think it's closer, I told the newspaper 2 1/2 lines I didn't know part.	00:32:16
	Certain number yet, but.	00:32:20
	So we'll see what's going on with that.	00:32:23
	OK.	00:32:27
	I don't know if you have any more.	00:32:30
	That's all I have for tornado RAM.	00:32:32
	I guess I just had one thing on the the Clearview project yet.	00:32:34
	Phil and I did go through all the blueprints.	00:32:38
	And we looked at all the light fixtures and we counted them all up and there's 677 LED fixtures that were on those prints.	00:32:40
	And so we took a count of each style of fixture and we sent the.	00:32:49
	Manufacturer, model, number and all that into focus on energy.	00:32:55
	And they are going through that right now to see which fixtures qualify and how much.	00:32:59
	The dollar value is on each fixture.	00:33:04
	So.	00:33:07
	I will hear back from them at a later date.	00:33:08
	But but I think that could be some substantial.	00:33:11
	Money coming back to this project.	00:33:15
	Be nice.	00:33:18
	So the good news is that the focus.	00:33:19
	Dollars went up 30% this year.	00:33:22
	Oh, and also, if you apply ahead of time before a project is completed, you get an additional 10% on top of that.	00:33:24
	So we will not be able to submit a.	00:33:32
	Formal application Until the project is totally done, Phil and I will have to go through the actual AS bills.	00:33:35
	That the electricians will provide a where they actually did put the fixtures and each one to make sure it matches what was on	00:33:42
	the.	00:33:45
	Preliminary plans from the architects, but we will do that once the project is completed. But I think we could be looking at some	00:33:48
	pretty good money coming back through focus on energy dollars.	00:33:53
	For that, the one thing I have not pursued yet.	00:33:58
	I don't know if they have it right now, but in the past they have also had Focus dollars on kitchen.	00:34:01
	Appliances, so we may also get something for.	00:34:07
	The new refrigerators that you have in your nurse stations and also those dishwashers, we may get something on those also.	00:34:10
	Good. Do you have the lights and everything ordered for the upcoming remodels or?	00:34:16
	Phase two, What I'm getting at is if you find out some of these lights aren't.	00:34:24
	Compliant with the energy savings thing.	00:34:28
	Could you?	00:34:32
	Order lights that are that would save us money.	00:34:33
	I I don't know because a lot of that's going to be specific for anti ligature type fixtures and things like that, that that may	00:34:37
	limit.	00:34:41
	Your ability to change manufacturers.	00:34:44
	But it was all specked out and that is what they bid on on the package. So it's kind of hard to change that at this point.	00:34:48
	It would be tough.	00:34:56
	Who was it the architect again on this project? Angus Young.	00:35:02
	Well, thank you, Ed. Thank you, Ryan. Thank you.	00:35:14
	All right, then we'll move on to the tornado damage update.	00:35:20
	The only thing I've got for that is the supplies for the impound building. They're going to be delivered.	00:35:24
	Next week, Wednesday.	00:35:30
	On the 11th.	00:35:32
	I'm not sure when Jack Walters will be starting, but that's when all the material is coming.	00:35:33
	And we did not get any date yet from Surefire when they're going to start the replacement.	00:35:39
	The cooling coils on the two rooftop units for the CBRF. So I do not have a date yet from Surefire.	00:35:46
	Is that all we got left to do?	00:35:56
	From the tornado damage in or as far as I'm what some are done.	00:35:59
	As far as I'm aware, yes.	00:36:03
	Sleeper.	00:36:05
	OK. Any questions you guys?	00:36:08
	OK. Then we'll move up to 2 thousand 2526 budget update.	00:36:13
	We're almost done paying our 2025 bills. Barb is still processing some.	00:36:19
	Payments that we need to make it for 25, but we are almost done with that.	00:36:24
	I was going through some of the.	00:36:31
	Accounts they things look.	00:36:33
	Pretty decent on my end I think.	00:36:34
	And the only other thing we've got is the handout that I gave you.	00:36:37
	Is my request for carryover funds.	00:36:43
	From this year to next year.	00:36:47
	The first one is the master plan.	00:36:49
	We still have $20,170 that we need to pay.	00:36:52
	To venture architects on that yet?	00:36:57
	So that will be paid in 2026.	00:37:00
	So that needs to be carried over from a fund from this year into next year to finish paying for those architectural.	00:37:03
	Fees.	00:37:10
	For the administration building, we had 48,000 budgeted for our continuing.	00:37:13
	HVAC upgrade for changing from pneumatics to digital controls and we did not spend any of that this year just based on not knowing	00:37:18
	what is going to happen to this building.	00:37:23
	So we would like to carry that money over into 2026.	00:37:29
	And if the recommendation does come back and if the board would approve some changes in the next couple years to this building	00:37:34
	that we would not spend that money at all, we would not go ahead with those. But if the recommendation is to not do anything	00:37:39
	significantly different with this building.	00:37:44
	Then we would continue on with upgrading from pneumatic to digital controls in IT.	00:37:49
	And the last one is.	00:37:56
	I had $5000 budgeted for the courthouse in the furnishings count this year.	00:37:58
	Our intent was to finish replacing some.	00:38:04
	Window blinds that need to be replaced.	00:38:08
	And.	00:38:11
	As we are going to do this.	00:38:12
	Previously we got these from romperies in Beaver Dam and.	00:38:15
	Their lady that did that stuff retired from there.	00:38:19
	And so they really don't have anybody that works with blinds anymore and we were not able to get another vendor before the end of	00:38:23
	the year that had the same brand of blinds that we had, so.	00:38:28
	We were not able to spend that money in 2025.	00:38:33
	So I'm going to request to carry that over into 26.	00:38:37
	Do we need to make a motion on this?	00:38:45
	We do OK.	00:38:47
	But I am open for a motion to.	00:38:50
	Carry over the funds that were just explained by.	00:38:53
	Director there.	00:38:58
	I'll make a motion.	00:38:59
	Carry over.	00:39:01
	A motion by Randy second.	00:39:02
	Second by.	00:39:05
	Todd.	00:39:06
	OK.	00:39:07
	Any other discussion on it?	00:39:09
	Not all in favor say aye.	00:39:12
	Aye.	00:39:14
	Opposed OK.	00:39:14
	All right. That will get forwarded to the Finance Committee for their March meeting, OK.	00:39:17
	Facility director reports.	00:39:23
	We had some additional steam leaks at Henry Dodge again.	00:39:28
	Surprised. Mm-hmm.	00:39:31
	What we had was we had a steam trap fail on one of the air handlers up in the penthouse.	00:39:34
	And we did not know that it was failing and what it did, it did not let the condensate out of the coil.	00:39:40
	And it froze the coil and split it open in a couple places.	00:39:46
	So we had to have a contractor come in here and.	00:39:51
	Braised that coil all back together so we could.	00:39:54
	Start heating with that coil again. And then we also had to rebuild the steam trap.	00:39:58
	So it is working fine now but.	00:40:03
	There's been other problem with the HVAC up there.	00:40:07
	So I think so far this year we've spent almost.	00:40:10
	4000 on some contracted services repairing the HVAC and really.	00:40:12
	First week in February.	00:40:17
	The warranty issue with the large chiller at the jail. I did have a in person meeting with somebody from Johnson Controls. They	00:40:22
	were here a little over a week ago.	00:40:26
	This is a gentleman that we.	00:40:32
	Dealt with for many years from Johnson and we had a very good sit down discussion on it.	00:40:33
	And he is going to go back.	00:40:39
	To his people and see what kind of resolution we can come to.	00:40:41
	On this warranty issue with the compressor that we're having so.	00:40:47
	I'm kind of optimistic that we're going to come to some kind of conclusion.	00:40:51
	We do need to have a.	00:40:55
	Service agreement for.	00:40:58
	Annual service on this chiller, but we are not going to enter into any agreement with them until this issue is resolved.	00:41:00
	So again, we did have a good discussion with them and we'll see what comes out of that.	00:41:06
	And this is a jailhouse 1.	00:41:12
	Yes, this is the the 400 ton unit up on the jail roof.	00:41:14
	OK.	00:41:18
	We've replaced.	00:41:23
	Some more LED lights in the courthouse. We got rid of some big 250 Watt metal halides. We replace those with LED bulbs.	00:41:25
	And we've also changed a lot of our.	00:41:33
	Recessed candle We have a lot of recessed can lights in some bulkheads above some work areas.	00:41:37
	We replaced a lot of those with LED's also.	00:41:42
	This first month of the year so.	00:41:45
	We're continuing on with our LED up.	00:41:48
	Grades.	00:41:51
	Again, we'll submit all that for focused rebates after a while also.	00:41:53
	We're currently working on a project and land resources and parks to make space for a new.	00:41:59
	Cubicle up there where they had the.	00:42:04
	Some built-in countertops with some pull out drawers that were loaded with maps and things like that. We just removed all those.	00:42:07
	The guys laid new carpet today. They did some drywalling today.	00:42:12
	By Monday afternoon, that project should be complete.	00:42:19
	So next month I'll show you before and after pictures and.	00:42:22
	Looking pretty good already.	00:42:27
	You guys have got all your.	00:42:28
	Yes, we did carpeting and everything, Yes.	00:42:30
	Wow, good.	00:42:33
	Yep, they went to Menards this morning, got the carpet, it's all laid, the transition strips are all in and looks very nice	00:42:35
	already so.	00:42:38
	Very good.	00:42:42
	City just recently installed a new water meter in the Sheriff's Department that's part of their regular.	00:42:44
	Normal replacement cycle.	00:42:49
	So nothing exciting to there but.	00:42:51
	And then just this week, we converted the fire alarm up at Henry Dodge.	00:42:55
	It is now instead of copper lines from AT&T, which they are phasing out all their copper lines. So we had to get off of those.	00:43:01
	It is now.	00:43:09
	A wireless signal.	00:43:10
	To a cell tower over at Beaver Dam.	00:43:13
	So we had.	00:43:15
	They gave us the cable that was part of the upgrade price, but they gave us the cable. We ran it from the basement level all the	00:43:18
	way up through the pent house, all the way out to the roof.	00:43:22
	And then they came in, they terminated the ends onto the antenna that's mounted up there and.	00:43:27
	So now instead of dialing through regular copper lines, it will just go through a signal.	00:43:32
	Wireless signal to a cell tower, and that's how it will.	00:43:38
	Call into the alarm monitoring system if we should have a.	00:43:42
	A trouble or a fire alarm?	00:43:45
	On that system.	00:43:48
	As far as operations, the city sent us a letter that says they do not believe our.	00:43:55
	Wastewater.	00:44:02
	Sampling results, we do sample quarterly.	00:44:04
	In our waistlines at the jail.	00:44:08
	And send those to the city to determine how much our penalty is.	00:44:10
	For the next quarter?	00:44:13
	They want to do some unannounced.	00:44:16
	Sampling on a.	00:44:18
	Random basis.	00:44:19
	It's fine, they can.	00:44:21
	Do whatever will.	00:44:22
	They can do that.	00:44:24
	Whatever.	00:44:25
	Not a problem, I don't believe you.	00:44:26
	No, that's it says.	00:44:29
	It raises suspicion as to whether there may be any intentional biased in the sampling method or sampling dates chosen.	00:44:33
	OK.	00:44:42
	Yep. So whatever, sample your heart out. Why are they sampling it anyhow? It's just all residents in there. I mean, what?	00:44:44
	What are they concerned about it?	00:44:52
	We always pay extra fees for Bo, DS and phosphates. And do you really?	00:44:54
	That's unusual.	00:45:01
	I would question that because that's all people in there.	00:45:03
	I'm still working on a building policy update. I'm not quite ready with it at this time yet, but I'm hoping to have it by next	00:45:09
	month.	00:45:12
	Just looking at our existing policy, it needed some.	00:45:17
	Some major updates.	00:45:20
	And so we're looking at.	00:45:22
	That.	00:45:23
	To make sure that we have included everything in our building use policy before I bring it back to you.	00:45:24
	People to approve it.	00:45:28
	We have had some people parking overnight in our parking lot over here on Miller Street. You know, that was posted and approved by	00:45:31
	the building committee several years ago. There's no overnight parking and it's for county use only.	00:45:37
	One person I was able to put a note on their windshield and they didn't move their vehicle.	00:45:44
	That same day we got a couple other ones.	00:45:49
	The note was on there for several days.	00:45:53
	We contacted Dave Beale and he took care of that. Then they are no longer parking in our parking.	00:45:56
	It's just a hassle to try to do snow around something else and things like that. So uses up spaces for.	00:46:04
	For the only business.	00:46:11
	Our annual pod cleaning in the jail starts next week Thursday and that's where we go through and we clean all the.	00:46:14
	Sells very well. Checked the plumbing fixtures, clean the vents, check the fire, smoke detector systems, all that kind of stuff.	00:46:20
	So that limits the amount of maintenance that we do for the next six weeks. Does that take about 6 weeks to complete that whole	00:46:28
	process?	00:46:31
	And the only other thing we got out there is we are still looking for a custodian position at the jail. We still have not been	00:46:36
	able to fill that even with changing the hours.	00:46:41
	That is my report.	00:46:49
	All right. Thank you.	00:46:51
	Any questions for John?	00:46:53
	None then future agenda items.	00:46:57
	I guess we'll just leave that up to John and he knows what's.	00:47:01
	Any updates on any of the things we have on the agenda now? So.	00:47:05
	You guys have any new ones you want to put on or?	00:47:09
	Final date for master plan.	00:47:13
	All right then, the next meeting date and time is March 5th at 4:00.	00:47:23
	That worked for everybody.	00:47:30
	Yep. So all right. Well then I'll declare the meeting adjourned at 4:54.	00:47:32
	Thank you very much for coming, everybody.	00:47:37
	Thank you.	00:47:39

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Event transcript
	Recordings of minutes behind the actual SO.	00:00:00
	OK. Getting cut off at the beginning. OK.	00:00:03
	All right, we'll give it a minute.	00:00:06
	Done.	00:00:08
	All right. I'll call the meeting to order at 4:07.	00:00:51
	Roll call and non committee supervisor attendance has been taken.	00:00:54
	I don't see anybody from the public wanting to speak.	00:00:59
	Approval of the minutes from January 8th, 2026, you guys.	00:01:04
	So moved all right motion by.	00:01:09
	Supervisor Kane.	00:01:12
	Second. Second by Supervisor Cawfeld. Any discussion, additions, corrections, changes, anything?	00:01:14
	All in favor say aye.	00:01:22
	Opposed.	00:01:24
	All right, they're carried.	00:01:25
	Next we have the Engineering for legal Services roof replacement.	00:01:28
	I'm still working on that from last month. I hope to get what Trista next week on that so we can actually get some.	00:01:34
	Bid specs put out for that but I will be working with her next week.	00:01:39
	So we can get that.	00:01:44
	Developed and put out forbid.	00:01:47
	OK.	00:01:49
	Any questions?	00:01:53
	Seeing none, we'll go on to engineering for the courthouse.	00:01:56
	Rooftop chiller replacement.	00:01:59
	Phil and I have gone through all the preliminary.	00:02:02
	Prints on that. We've got the changes back to the architect they've got.	00:02:06
	Those all made-up.	00:02:10
	And they are getting the bid package to Trista.	00:02:12
	We do have a full.	00:02:15
	A schedule of when that will be.	00:02:17
	I don't think I've put it in my.	00:02:21
	Finder here. We do have all the dates selected for the mandatory walkthrough.	00:02:22
	When the questions will be?	00:02:28
	Do for the final addendum the bid opening.	00:02:30
	When it will come back to the building committee, when it will go to county board, when the project will start, All those dates	00:02:34
	have all been selected. I just don't have that sheet in front of me.	00:02:38
	That's fine.	00:02:43
	It is.	00:02:46
	Ready to go out forbid shortly. She needs it by Monday morning so it'll get advertised the following to Thursdays.	00:02:47
	And then we'll have our our mandatory walk through for all.	00:02:54
	Bidders that are interested in the Chiller project.	00:02:58
	Our goal is to start there's like a.	00:03:02
	Three month lead time on those but.	00:03:05
	Since we're already going to be coming into the spring season, we're looking at starting October 12th.	00:03:07
	For installation.	00:03:12
	And I think we're looking at substantial completion by the 30th and final completion by November 6th.	00:03:14
	OK. So the one there, I'll make it another year.	00:03:20
	It will enhance season last summer, but we'll we'll limp it through to.	00:03:24
	Till fall, yes. Good.	00:03:29
	Good. All right. Any other questions?	00:03:31
	From the board here, no. OK, then we'll move on to master plan update.	00:03:35
	I really don't have much since last month we have talked to.	00:03:40
	Corey and Brad and they are working on.	00:03:45
	Getting us some financial numbers of remodeling versus.	00:03:48
	Building new and we're just waiting to see what those numbers are going to come in at and then they will bring something back to	00:03:53
	this committee.	00:03:56
	OK.	00:04:00
	Any idea how long before we let anybody at?	00:04:05
	The board know.	00:04:10
	Yeah, because I've been getting questions asked and I said, well, I really don't know.	00:04:11
	What to tell you for an answer? Yet they have not given me a firm.	00:04:16
	No. So it could be a couple months yet I.	00:04:20
	I don't think it'll be that long, but I don't want to say that it won't be. Yeah, I'm not sure.	00:04:23
	All right.	00:04:28
	Comment You know what?	00:04:30
	We maybe need to push them a little bit to get this finished up. Has been dragging on a long, long time here, you know?	00:04:32
	I mean, if we want to have any discussion before the next budget cycle, it's.	00:04:38
	We need to get that information sooner rather than later so we can.	00:04:42
	Make some decisions for next budget cycle.	00:04:45
	A gentle nudge maybe wouldn't. Yes, because I think we are looking at.	00:04:50
	Pushing that up a little bit for.	00:04:53
	Capital improvement things, right?	00:04:56
	Yep, this year will be a little sooner.	00:04:58
	Yes.	00:05:00
	OK.	00:05:01
	Anybody else?	00:05:03
	OK, then we'll move on to the Clearview project update.	00:05:06
	All right.	00:05:11
	Well, if you look on the screen behind you, as you know the remodeling took place, took you know is an occupied space.	00:05:12
	So some questions were, you know, come forward, you know, you know, how how did you know? How did the moves go? What did you do	00:05:19
	with storing stuff? And I just wanted to give you a, an update on or just.	00:05:24
	Kind of walk you through how that whole.	00:05:30
	Process went what our thoughts were thought process was on that and how.	00:05:31
	This all ended up as we completed phase one as we just.	00:05:35
	We just started Phase 2.	00:05:39
	So it's moving along.	00:05:40
	So pre construction.	00:05:42
	If you if you know you are over at Clearview, we have an A tower and AB tower on the side where the behavioral health is. When we	00:05:44
	started the entire third floor of the 8 tower and the B tower were behavioral health.	00:05:50
	B Tower had the existing locked.	00:05:56
	And a tower was unlocked.	00:05:58
	And then the second floor was vacant.	00:06:00
	So post construction this is what it's going to look like. B tower.	00:06:03
	Or I should say the entire third floor of A tower and B tower going to all be locked.	00:06:06
	The locked area and a tower you.	00:06:11
	Toward that last month when you came over for the meeting.	00:06:13
	And then the second floor on.	00:06:17
	B tower and A tower is all unlocked.	00:06:19
	So.	00:06:22
	Pre construction. So phase one is all this colored area here.	00:06:22
	So we did.	00:06:28
	These two wings on 1st and 2nd floor and then the middle core area where we have activity spaces.	00:06:29
	And the same thing on.	00:06:34
	Is that second floor here?	00:06:36
	And.	00:06:38
	You know, there's a lot more work done in Phase 1. The seclusion rooms were added on both floors and then all this activity space.	00:06:39
	And when you're looking at.	00:06:46
	I'm sorry.	00:06:48
	When I do it on.	00:06:50
	3rd floor.	00:06:51
	This area is already locks. There's not as much work going on in the resident rooms in terms of wall protection.	00:06:53
	But there is a lot going on in the bathrooms and turning in terms of making them anti literature and then of course all the core	00:06:59
	area work.	00:07:02
	So in phase one.	00:07:06
	This was our plan.	00:07:09
	For.	00:07:10
	We're going to have a tower, second and third floor going to be closed.	00:07:14
	No furniture.	00:07:18
	In any of the rooms.	00:07:19
	Or in or in any part of the of the floor.	00:07:22
	So the preconstruction plan for resident furniture planning.	00:07:24
	Remove all the existing resident furniture from the.	00:07:28
	Resident and common area furniture from a three.	00:07:31
	Then move the existing anti ligature furniture that we already have over.	00:07:34
	To the a tower once the moves.	00:07:38
	Once Phase 1 was complete and we can and we remove the residents.	00:07:40
	We were. Our plan was to store all the A2 furniture until the conclusion of the construction in our storage garages. Those two	00:07:44
	nice large storage garages we have behind Clearview.	00:07:49
	Move the existing B2 furniture to A2.	00:07:54
	With the resident moves at the conclusion of phase one.	00:07:56
	You know that we had a nice plan. May 7th, the Human Services and Health Committee approved all of our project bids.	00:08:00
	Well, I.	00:08:06
	Mike Tyson says everyone has a plan till they get punched in the mouth. That's one of my favorite management quotes.	00:08:08
	So on May 15th, the majority of our storage space was destroyed with the tornado.	00:08:13
	And then inside the building our.	00:08:19
	The available storage space was extremely limited. This is our basement. You have to maintain a walkway. We have were able to put	00:08:21
	some of the.	00:08:25
	Equipment that couldn't get dusty down here, but otherwise.	00:08:28
	We were, we were stuck with where we could put things. We put things, some things over at Henry Dodge, but.	00:08:32
	Post tornado we had to come up with a Plan B, so we moved all our existing furniture from A three. That was done. We moved the	00:08:38
	existing anti ligature furniture from B3 to A three. All the furniture had to come out of a three because of the extent of the	00:08:43
	remodeling.	00:08:47
	So we.	00:08:53
	Decided to do was to store all the A2 furniture inside the resident rooms until the conclusion of phase one because there was not	00:08:53
	as much.	00:08:57
	Going on inside the rooms because it was the unlocked unit.	00:09:00
	And then on January 19th, we were going to move.	00:09:04
	The third floor of the B tower over to the A tower.	00:09:06
	We were going to take the furniture.	00:09:09
	Out of the second floor of the 8th hour.	00:09:11
	Put it up to the third floor of the B tower for temporary storage.	00:09:14
	Final clean this.	00:09:17
	Ah, second floor of the A tower. And then on January 20, twentieth, we are going to move.	00:09:18
	Second floor of B tower over the second floor of A tower, and then on January 21st move that furniture back down to B2 for the	00:09:23
	duration of the project as the B2 resident rooms were only receiving minor changes.	00:09:28
	So again.	00:09:35
	What ended up being our Plan B is.	00:09:37
	No furniture up on 3rd floor because it just it couldn't happen. There was too much there's.	00:09:40
	Too much remodeling going on and then on 2nd floor we had to store.	00:09:44
	Furniture in the resident rooms.	00:09:48
	So, some critical dates to remember.	00:09:52
	All the resident moves are considered relocations to new nursing homes in a very specific chapter 50 requirements for notice time	00:09:54
	frames including residents.	00:09:58
	Ombudsman, Responsible parties, payers, State relocation coordinators, DHS Regional Field Operations director.	00:10:02
	And I just want to remind you, nursing homes are the most regulated industry in the state of Wisconsin, so.	00:10:09
	There's timeframes you have to meet notice requirements. So on October 29th I contacted the state.	00:10:14
	To set up our phase one inspection.	00:10:20
	And they said they could do it on January 15th. They had availability. All the contractors agreed the January 15th.	00:10:22
	As the inspection date, January 19th would be the turnover date for a 2 and January 20th would be the turnover date for a three.	00:10:29
	So on January 15th, DHS inspected the second floor of the A tower and 3rd floor of the A tower and conditionally approved	00:10:36
	occupancy with some minor repairs required. We were completed the repairs on the 16th and I'm just going to give you an idea of	00:10:42
	what the repairs were because it's a locked unit. Prior to this being a locked unit, the exit door had a sign on it that said	00:10:47
	push.	00:10:52
	15 seconds and then the door will release. It was a mag lock but because it's locked.	00:10:58
	We had to remove that sticker, so that was one of the things they want to changed.	00:11:02
	This pipe there was paint overspray on the fire caulk.	00:11:06
	So we had to re.	00:11:09
	Apply fire caulk so they could see that it was red.	00:11:11
	This junction box cover was missing.	00:11:14
	The door gap wasn't even all the way up and down on one of the sets of fire doors on the 2nd floor, so they had to adjust the gap.	00:11:18
	That's actually a piece of a video showing that the gap is the same.	00:11:24
	And then we had to submit the fire spread.	00:11:29
	For dry paint.	00:11:32
	The flame spread for dry paint. We only had the flame spread for the paintball was wet. We had to submit the flame spread for when	00:11:33
	it was dry.	00:11:37
	So and then.	00:11:40
	Law. This is all going on.	00:11:43
	The popular We had a population change during the construction, so we had to move on to Plan C so.	00:11:45
	And it this plan change was actually a good thing to the residents living on the locked households on 8/3 had improvements to the	00:11:50
	point of being clinically appropriate for the unlocked household.	00:11:55
	And that's.	00:12:01
	That's what we do. We help them improve their behavior so eventually they can work their way.	00:12:01
	Back into the community.	00:12:06
	So the clinical and social work staff felt it wouldn't be in the residents best interest to move the residents twice and risk	00:12:07
	psychosocial harm.	00:12:10
	So we made the decision to move the 2nd floor first.	00:12:14
	And include the two residents from the third floor in the move. So what this meant was the furniture stored in A2 resident rooms	00:12:18
	couldn't be moved until the morning of.	00:12:22
	The B2 moves, so the final clean of the resident rooms couldn't happen until the morning of the moves.	00:12:26
	So construction clean was completed.	00:12:32
	You know, Catalyst had had the people in there.	00:12:35
	The construction clean was done.	00:12:38
	But bear in mind the stored resident furniture, which is still in the room and still dusty.	00:12:40
	And had and not moved to the staging area until the morning of the 19th, so.	00:12:45
	There were still some minor punch list items had to be completed the morning of the 19th, so Clearview staff completed the final	00:12:50
	clean of the resident rooms prior to the residence and her belongings being moved in.	00:12:55
	Once the resident moves were completed, the saved furniture move was moved from the staging area over to the.	00:13:00
	On their tower over to the B tower.	00:13:05
	Umm, you know, in terms of.	00:13:07
	Issues I felt.	00:13:10
	We had that. The biggest issue we had was the Wonder Guard bracelets. We had a new Wander Guard system installed, but the existing	00:13:11
	bracelets didn't work.	00:13:15
	With the new system, we didn't know that until that morning and they hadn't mentioned anything to us.	00:13:20
	I I've just put stink in quotes because that was Martin Luther King Day.	00:13:25
	That warehouse was closed and I got this on call guy and he's telling us we're gonna have to wait a day or two to get the	00:13:30
	bracelets so.	00:13:33
	I raised the stink.	00:13:37
	And.	00:13:38
	They were able to find somebody to drive in from Burlington, go to the warehouse, get the.	00:13:39
	Get the stuff we need and bring it here. And we had it by 3:30 and our director of nursing stayed a little later.	00:13:44
	So we're able to get everything up and running.	00:13:49
	However, the day of the move, the carpentry contractor notified us that the wall protection we put up, some of it was defective on	00:13:52
	a three and that would need replacement.	00:13:56
	So I just made the decision that we weren't going to make the move the next day because it would be too disruptive.	00:14:02
	To have them replacing the wall covering while the residents were living up there, just because of the nature of the residents	00:14:07
	that live in the locked area. So we pushed that back to February 2nd. So we had to perform a whole bunch of the Chapter 50	00:14:11
	notifications again.	00:14:16
	But.	00:14:21
	So.	00:14:22
	The follow up to the.	00:14:23
	First round of moves. The remaining punch list items were completed after occupying the new space. Staff ironed out some of the	00:14:24
	logistical issues with the new space.	00:14:28
	You know.	00:14:32
	Where they wanted to put their supplies and everything else.	00:14:33
	The contractors still needed to change.	00:14:36
	Change out the temporary entrance doors on CBH 8.	00:14:38
	The the frames and doors that were delivered.	00:14:43
	Didn't fit in this space or didn't work right in the space, so we had to put up something temporary so we could gain occupancy.	00:14:45
	Unless you're looking really close, you wouldn't notice the difference. The woods are different colors, the windows are a little	00:14:52
	different sized, and then there's like a.	00:14:55
	An electrical whip on the doors as opposed to it being inside the frames.	00:15:00
	There were Ryan can tell you they're hashing that out. That's there's, those are going to be replaced once the correct things are	00:15:04
	installed. But there's nothing unsafe up there. And again, unless you're looking for it, you wouldn't notice it.	00:15:10
	And then on January 29th, we had a meeting with the state regional.	00:15:16
	Relocation Coordinator.	00:15:20
	The department Health services, regional field operations director, The ombudsman.	00:15:22
	The county social workers from all the different counties that were representing the residents.	00:15:26
	The family care MCO is.	00:15:31
	All of them.	00:15:32
	Came in person.	00:15:33
	Between the 19th and the 29th to check on the residents, all the residents affected by the moves were checked on by them and all	00:15:35
	commended Clearview for their excellent job that was done.	00:15:40
	They couldn't stop raving about what a great job the staff did and how well the residents were doing. And none of the residents	00:15:45
	had any complaints. And it was, it went well, so.	00:15:50
	On on February 2nd we moved the.	00:15:57
	Rest of the residents with their anti ligature furniture. We utilize lessons learned from the first move and this move went even	00:16:00
	smoother.	00:16:03
	We did have an upper respiratory outbreak which required the staff to wear full PPE during the moves and all the resident moves.	00:16:07
	For complete and demolition for Phase 2 has begun.	00:16:13
	So I just huge shout out to the staff for their ability to pivot and adapt all the changes thrown at them throughout this process.	00:16:16
	It was just.	00:16:23
	We had a lot going on.	00:16:24
	And this you know.	00:16:25
	And and our staff is very resilient so it's just very proud of everything they did.	00:16:27
	So I don't know if any of you had any questions or if you had heard something contrary or.	00:16:32
	I was learning, but you know, it does a lot of furniture to move in, a lot of stuff you moved around.	00:16:37
	Who did all that? Did you have just your maintenance? Pure maintenance guys did it.	00:16:41
	Just the maintenance guys, they took care of all it at themselves and rest of the staff for help too. But as far as like you know	00:16:44
	on the day of the moves, the maintenance staffers moving all that furniture around and the housekeeping staff is going in there	00:16:47
	and cleaning it up.	00:16:51
	Like I said, you know there's a lot of.	00:16:54
	If you've done any construction, there's just always a lot of dust and we're going to have dust up there for probably the next	00:16:57
	three months because you get it in the ductwork and everything else and it's just, you know, a lot of clean that goes along with	00:17:01
	it. A lot of moving, a lot of work for.	00:17:05
	Few people.	00:17:09
	Yeah.	00:17:10
	So everything was in good order and that when the residents were moved in and everything was.	00:17:15
	Yep, so.	00:17:20
	Did everything come in according to your budget there and that or did you have, you know, when we put our budget together, we	00:17:23
	figured about a $600,000 contingency and I got Ryan's here.	00:17:28
	It looks like.	00:17:34
	That number is going to be exceeded. I'll let Ryan come up here and discuss that a little bit.	00:17:36
	I know you have told you had some.	00:17:41
	Questions about contingency.	00:17:43
	Well, I was just wondering, you know, because I know how construction goes and there's always change orders. There's always.	00:17:45
	I apologize for not bringing the log here.	00:17:51
	Clearview first.	00:17:54
	Got put.	00:17:55
	You know, additionally under the purview of the Building committee, I was told. Well.	00:17:56
	You bring financial stuff to Human Services and building stuff to building.	00:18:00
	And you know, because it was money, I gave a presentation, the Human Services Committee. Brian came back in November and I.	00:18:05
	Again, it was just a brain fart on my part to not, you know, discuss it here. You know, I apologize for that and we won't let that	00:18:11
	happen again, OK?	00:18:15
	Yeah, so I.	00:18:19
	Change orders, I guess just a.	00:18:21
	Let every fill everybody in on the process that we go through.	00:18:23
	So we have.	00:18:26
	Roughly 102. We call them PCOS. Potential change orders when a contractor.	00:18:27
	Has something they issued to us?	00:18:33
	And then we just.	00:18:35
	Keep a running tally doesn't mean there's actually 102.	00:18:36
	Items that changed because some of them there might be multiple.	00:18:39
	PCOS for a similar item.	00:18:42
	PCOS come to us.	00:18:45
	We vet them.	00:18:47
	We wrestle with the.	00:18:48
	With the contractor.	00:18:49
	To make sure that they're.	00:18:52
	We're not overpaying for something.	00:18:53
	That it's a fair price.	00:18:55
	This project there there is.	00:18:59
	An abundance of change orders.	00:19:01
	And there it's been a sore spot with.	00:19:04
	A lot of the contractors, everybody involved, they always are.	00:19:07
	What we've done on this project is.	00:19:11
	For anyone that.	00:19:15
	If there's if somebody doesn't agree with what we say.	00:19:16
	That we're going to.	00:19:20
	Pay him for a change order or what change orders we're going to pay.	00:19:21
	There's a claims process in the contract and that contract.	00:19:25
	Would state that the architect is the initial decision maker.	00:19:29
	So to just to circumvent the the process a little bit.	00:19:33
	After we get done.	00:19:37
	Fighting with.	00:19:39
	Not, I shouldn't say fighting, but going through the change orders with the contractors.	00:19:40
	Getting it to a spot where we feel it's acceptable that we then review it with the architect and make sure that they're on board	00:19:45
	with it as well.	00:19:48
	And and then we go back to the contractors and say this is, this is where we're at.	00:19:53
	And then we'll write the change orders.	00:19:58
	To them for the ones that are approved.	00:20:00
	So big picture.	00:20:02
	Currently, you know.	00:20:06
	Through phase one.	00:20:07
	We're not quite all the way through.	00:20:08
	Some of the pending change orders, but just.	00:20:11
	In totality, we've approved.	00:20:13
	557,000.	00:20:16
	$187.00 in.	00:20:18
	Approve change orders.	00:20:20
	Rejected change orders is 180,236. These were change orders that were.	00:20:23
	We just didn't agree with and we.	00:20:31
	That they were covered in the contract documents.	00:20:33
	There is 172,000 still pending.	00:20:36
	Through phase one of which.	00:20:40
	We think about 50,000 will be rejected.	00:20:42
	Which will bring the total.	00:20:46
	Through phase one to roughly.	00:20:49
	You know about 675,000?	00:20:52
	What we talked about is well.	00:20:56
	You know, umm.	00:20:58
	Next month, if you want to see it will actually bring the log post it so we if we want to go through exactly what they are, but	00:20:59
	that's.	00:21:02
	About where?	00:21:06
	I think it's going to land through phase one.	00:21:07
	As Ed pointed out.	00:21:10
	Phase one had.	00:21:12
	More of.	00:21:14
	The the new construction.	00:21:15
	As I look through the log, there will be obviously.	00:21:18
	You know, on a renovation. There will be additional change orders in Phase 2.	00:21:21
	You know we believe that.	00:21:26
	Some of the larger ticket items we won't see again in Phase 2.	00:21:28
	What was the total cost of this project?	00:21:35
	Hard construction was.	00:21:39
	6 1/4 I think and it's it's hard to say because we also had, we had a.	00:21:40
	Other capital improvement projects included in there like red carpet replacements and the nurse call system.	00:21:47
	You know, so it's it's all.	00:21:53
	Kind of part of the.	00:21:55
	Construction kind of not so.	00:21:57
	Like 6 and a half million roughly, but that includes, you know, the nurse call which is going to be affected house wide.	00:22:00
	And then carpeting, which is just going to be in that project night.	00:22:06
	I'm just wondering what the construction cost wasn't without the nurse call on the carpeting event.	00:22:10
	But I think that includes.	00:22:17
	His their fee and then about sex and a quarter you're saying about 6 1/4.	00:22:19
	OK, you were saying it's.	00:22:26
	It's running probably.	00:22:28
	It's going to be, it's going to be a little higher. They'll probably like 14%.	00:22:30
	And change orders so.	00:22:34
	Yeah, I think we're probably.	00:22:35
	We're probably 12 to high side.	00:22:37
	12% right now I think is what I came up with.	00:22:39
	But so you get exact figures he isn't going to cover.	00:22:42
	Well, we yes Clearview self funding the whole project, so it's not as it.	00:22:45
	The good thing is we didn't borrow for the project.	00:22:51
	So it's not as.	00:22:53
	Critical. It's it's.	00:22:55
	The nature of the misses on this are is.	00:22:58
	Little.	00:23:00
	There's a little trouble.	00:23:03
	It's that.	00:23:05
	So, you know, and that's going to be a discussion for another meeting.	00:23:07
	You know the nature of some of the misses on there It's got.	00:23:11
	So, so somebody's missing costs or this stuff that was.	00:23:14
	Missed on the blueprint, not put on the blue blueprint, Not thought of.	00:23:19
	Yes, yes.	00:23:24
	Yeah. So I think, you know, we've, we've talked.	00:23:26
	And we, I think everyone involved agrees we're going to, we're going to get through phase two as quickly as we can because we need	00:23:30
	to.	00:23:33
	We need to finish the job.	00:23:36
	And then then fully understand.	00:23:37
	Where that lies?	00:23:40
	Because.	00:23:42
	It is.	00:23:42
	The change orders are.	00:23:44
	In my estimation.	00:23:46
	On a project there.	00:23:47
	They're more than what I would typically see on a project, especially through phase one. I mean, it's just you can't say anything	00:23:50
	but that. And so where everyone's working extremely hard.	00:23:54
	You know, uh.	00:23:59
	To to get through it.	00:24:00
	The another reason we have the architect involved in reviewing the change orders.	00:24:02
	You know.	00:24:08
	And then?	00:24:09
	We when we get to the end, we'll know exactly.	00:24:10
	How much?	00:24:13
	Using each bucket.	00:24:14
	Can somebody at cost go back to the architect for their mistakes? Possibly. Or how does that work? It's always.	00:24:15
	That's always a conversation.	00:24:21
	That can be had.	00:24:23
	Yeah, it's.	00:24:25
	Again.	00:24:26
	We got to get through the project before we determine the scope and the scale of what.	00:24:28
	That part of the contingency is.	00:24:34
	Yeah, I, you know, I would say.	00:24:38
	Relative justice, things that were added.	00:24:40
	I maybe that you know that and the staff didn't think about.	00:24:44
	You know, a relatively a small.	00:24:47
	Fraction of of what's been spent.	00:24:49
	So I you know.	00:24:52
	And then stuff that pops up.	00:24:53
	That you'd normally expect in a remodeling project.	00:24:56
	Yeah, it's not. That's not that bad. That's not that bad either. It's you know what?	00:25:01
	You might consider.	00:25:05
	Call Mrs. if you will.	00:25:07
	So, umm.	00:25:08
	But again I.	00:25:10
	This will be a.	00:25:13
	Be a more extensive conversation, probably 3 months. As far as what what?	00:25:14
	What next steps would be?	00:25:21
	With that.	00:25:22
	So, so like I said, the good news is Clearview is.	00:25:25
	We're OK.	00:25:29
	Finance, you know, we're OK where again, it's not borrowed money, so it's not going to.	00:25:30
	It's nothing that's going to affect our our ability to, you know, to stay a going concern.	00:25:35
	So, umm.	00:25:40
	Is there any contingency left for Phase 2 then?	00:25:43
	Oh yeah, we have. It's.	00:25:46
	Like I said, we didn't borrow so.	00:25:49
	Contingency is just, you know, we have.	00:25:51
	Spendable.	00:25:55
	Fund balance. So we have, we have.	00:25:56
	Still spending money unless we decided to cold plate everything. We we we have enough spendable fund balance.	00:26:01
	Cover everything. Oh, you hate to you, you hate to burn it up. No, I don't want to burn it up. That is. No, we worked hard to	00:26:07
	build that spendable fund balance so we could pay cash for this. I don't. I definitely don't want to spend it if I don't have to.	00:26:13
	So the decisions on the change orders I would.	00:26:20
	You know, say.	00:26:25
	Are all.	00:26:26
	They either have things that have to be done.	00:26:27
	Or there things that.	00:26:30
	Are adding really value to the project? They're not.	00:26:31
	We're not just adding things that.	00:26:35
	You know are on someone's wish list.	00:26:37
	Again, it's important to know.	00:26:39
	You know we're not gold plating the toilets is what I'm getting.	00:26:40
	That's right, like.	00:26:43
	It's less than 10% of them. You know what's been approved.	00:26:44
	Has been, you know, things that, hey, we wish we would have thought of this, but we had we really need to do it.	00:26:48
	Additional outlets at the nurses desk just because.	00:26:53
	Everything has to have a wireless has to be plugged in and charged so you know it. Minor stuff like that. We just don't want a lot	00:26:57
	of high cost to us.	00:27:00
	Because of mistakes that were made that shouldn't have been made. Possibly you are correct.	00:27:05
	You know, and that's something. And like I said, there'll be a.	00:27:10
	There'll be a more extensive discussion for a different meeting.	00:27:12
	So you can tell you what the reply is going to be.	00:27:16
	Well, if we would have put it in their original design, you to pay for it anyway.	00:27:19
	That's what they'll tell you.	00:27:23
	Maybe someone there?	00:27:27
	Yeah, at this point that's just get the people would have been cheaper in the original design. That's that's.	00:27:30
	Yeah, there is your counter argument. You know when they do a.	00:27:35
	You know when you do like value engineering, if you take something out, you get in the 50% value. When you add it in it costs	00:27:38
	twice as much as it would in bidding. Is is the issue you run into so.	00:27:43
	But.	00:27:50
	But you would have also.	00:27:51
	You also had the choice of not going forward if you would have known it was.	00:27:53
	Going to cost, right?	00:27:56
	X number of dollars more.	00:27:58
	Or you would have been able to pull it out. Where we all build, we all do things on a budget.	00:28:00
	So overall, you guys met all your deadlines so.	00:28:05
	Yep. Oh yeah.	00:28:09
	Like I said, it's.	00:28:11
	Because that usually when you have these little.	00:28:13
	Things like this, everything, there's little things that come up in anything, but overall the project has been great. Catalyst has	00:28:18
	been great to work with. All the contractors have been great to work with. We.	00:28:22
	We have.	00:28:27
	This is going to be a headache for another day.	00:28:29
	That we will address. It won't go.	00:28:31
	Unaddressed.	00:28:34
	But you know.	00:28:36
	All in all, I mean the residents are happy this the new space is great. We're going to build a better serve the community.	00:28:37
	Once this is all done.	00:28:43
	Which is ultimately what?	00:28:44
	Our role is to better serve the community so.	00:28:46
	And it is going to serve other counties too, right? In other counties, it's going to fill right up.	00:28:50
	Other guests and other yes, yeah, other counties.	00:28:54
	Well, and.	00:28:59
	Other counties actually paid for this remodel, so yeah, Yeah, No, I understand that. Look at it like that. You know, I was gonna	00:29:00
	ask you that too. How much of A.	00:29:04
	Occupancy. Uh, uh.	00:29:10
	Increase do you expect after we will we will see a lot of it depends on if you know what we can do with staffing.	00:29:12
	So, but you know, and if we just allocate resources differently within the building, how much could you fill it more free?	00:29:17
	If, if, if.	00:29:24
	With if we had if.	00:29:25
	Dodge County had.	00:29:27
	The available workforce.	00:29:29
	We could fill every bed in that building today.	00:29:31
	It's, you know, the because just because of the uniqueness of all the services we provide, it's just.	00:29:33
	You know.	00:29:39
	The labor markets very different now than it was 30 years ago.	00:29:40
	So.	00:29:43
	I literally really asked the questions I did because with this whole master plan thing and a big changes that may be coming in the	00:29:46
	future.	00:29:48
	Well, you don't want to be running into.	00:29:51
	Lots of things that are gonna.	00:29:53
	Cost us millions and millions of dollars that were forgotten, not added in and.	00:29:55
	You know, because.	00:29:59
	That that will be John.	00:30:00
	You don't want to run into something like this in the future. And a lot worse condition. John will be in this seat then.	00:30:04
	I just kidding.	00:30:13
	Well, thank you very much for your presentation, explaining all that stuff. If I can just jump down to tornado, I do have	00:30:15
	something on the tornado.	00:30:20
	And that's our next thing on the agenda, so.	00:30:25
	I'm not subject to the tornado of.	00:30:29
	Trail view opened up.	00:30:31
	Residents are moved in, everything is fantastic.	00:30:32
	That doesn't look fantastic.	00:30:42
	All right.	00:30:50
	About two weeks ago.	00:30:51
	A sprinkler and water line.	00:30:53
	1st on.	00:30:55
	It's our D Wing Hall 1.	00:30:56
	As you can see.	00:30:59
	We had.	00:31:00
	A lot of water come in.	00:31:01
	Now.	00:31:05
	That's where the sprinkler was up in the shower of that room. If you look up there, you can see.	00:31:06
	There was number Watt. That isn't where the water burst. That is just where the ceiling is separating from the rest of the wall.	00:31:10
	So.	00:31:17
	Well, what you while we were cleaning this up, our maintenance director said, you know.	00:31:19
	I really think that ceiling looks like it's lifting. I think we had some damage to this section of the building. So that room was	00:31:24
	actually at the end of the hall of the most heavily damaged section of the building. It's in line with where the tornado path cut	00:31:28
	across our property.	00:31:33
	So to us it looked as though there's evidence of ceiling or roof lift.	00:31:38
	So I contacted our insurance company. They instructed me to contact Paul Davis.	00:31:42
	Paul Davis came out to take a look and I said there's a good chance that's from tornado damage. They're going to be coming back	00:31:46
	out.	00:31:49
	Removing some sections of the drywall to see if there was some lift, you know that would also, you know you get that.	00:31:52
	Little bit of lift and some rigid copper pipe that would.	00:31:57
	That's when you start getting cracks in your.	00:32:00
	Solder joints and everything else so.	00:32:02
	I stay tuned. We'll see if we are adding to that.	00:32:05
	You know, I think Paul Davis said we're, we're north of 2 million in terms of, you know.	00:32:08
	Repair costs so far.	00:32:14
	Think it's closer, I told the newspaper 2 1/2 lines I didn't know part.	00:32:16
	Certain number yet, but.	00:32:20
	So we'll see what's going on with that.	00:32:23
	OK.	00:32:27
	I don't know if you have any more.	00:32:30
	That's all I have for tornado RAM.	00:32:32
	I guess I just had one thing on the the Clearview project yet.	00:32:34
	Phil and I did go through all the blueprints.	00:32:38
	And we looked at all the light fixtures and we counted them all up and there's 677 LED fixtures that were on those prints.	00:32:40
	And so we took a count of each style of fixture and we sent the.	00:32:49
	Manufacturer, model, number and all that into focus on energy.	00:32:55
	And they are going through that right now to see which fixtures qualify and how much.	00:32:59
	The dollar value is on each fixture.	00:33:04
	So.	00:33:07
	I will hear back from them at a later date.	00:33:08
	But but I think that could be some substantial.	00:33:11
	Money coming back to this project.	00:33:15
	Be nice.	00:33:18
	So the good news is that the focus.	00:33:19
	Dollars went up 30% this year.	00:33:22
	Oh, and also, if you apply ahead of time before a project is completed, you get an additional 10% on top of that.	00:33:24
	So we will not be able to submit a.	00:33:32
	Formal application Until the project is totally done, Phil and I will have to go through the actual AS bills.	00:33:35
	That the electricians will provide a where they actually did put the fixtures and each one to make sure it matches what was on	00:33:42
	the.	00:33:45
	Preliminary plans from the architects, but we will do that once the project is completed. But I think we could be looking at some	00:33:48
	pretty good money coming back through focus on energy dollars.	00:33:53
	For that, the one thing I have not pursued yet.	00:33:58
	I don't know if they have it right now, but in the past they have also had Focus dollars on kitchen.	00:34:01
	Appliances, so we may also get something for.	00:34:07
	The new refrigerators that you have in your nurse stations and also those dishwashers, we may get something on those also.	00:34:10
	Good. Do you have the lights and everything ordered for the upcoming remodels or?	00:34:16
	Phase two, What I'm getting at is if you find out some of these lights aren't.	00:34:24
	Compliant with the energy savings thing.	00:34:28
	Could you?	00:34:32
	Order lights that are that would save us money.	00:34:33
	I I don't know because a lot of that's going to be specific for anti ligature type fixtures and things like that, that that may	00:34:37
	limit.	00:34:41
	Your ability to change manufacturers.	00:34:44
	But it was all specked out and that is what they bid on on the package. So it's kind of hard to change that at this point.	00:34:48
	It would be tough.	00:34:56
	Who was it the architect again on this project? Angus Young.	00:35:02
	Well, thank you, Ed. Thank you, Ryan. Thank you.	00:35:14
	All right, then we'll move on to the tornado damage update.	00:35:20
	The only thing I've got for that is the supplies for the impound building. They're going to be delivered.	00:35:24
	Next week, Wednesday.	00:35:30
	On the 11th.	00:35:32
	I'm not sure when Jack Walters will be starting, but that's when all the material is coming.	00:35:33
	And we did not get any date yet from Surefire when they're going to start the replacement.	00:35:39
	The cooling coils on the two rooftop units for the CBRF. So I do not have a date yet from Surefire.	00:35:46
	Is that all we got left to do?	00:35:56
	From the tornado damage in or as far as I'm what some are done.	00:35:59
	As far as I'm aware, yes.	00:36:03
	Sleeper.	00:36:05
	OK. Any questions you guys?	00:36:08
	OK. Then we'll move up to 2 thousand 2526 budget update.	00:36:13
	We're almost done paying our 2025 bills. Barb is still processing some.	00:36:19
	Payments that we need to make it for 25, but we are almost done with that.	00:36:24
	I was going through some of the.	00:36:31
	Accounts they things look.	00:36:33
	Pretty decent on my end I think.	00:36:34
	And the only other thing we've got is the handout that I gave you.	00:36:37
	Is my request for carryover funds.	00:36:43
	From this year to next year.	00:36:47
	The first one is the master plan.	00:36:49
	We still have $20,170 that we need to pay.	00:36:52
	To venture architects on that yet?	00:36:57
	So that will be paid in 2026.	00:37:00
	So that needs to be carried over from a fund from this year into next year to finish paying for those architectural.	00:37:03
	Fees.	00:37:10
	For the administration building, we had 48,000 budgeted for our continuing.	00:37:13
	HVAC upgrade for changing from pneumatics to digital controls and we did not spend any of that this year just based on not knowing	00:37:18
	what is going to happen to this building.	00:37:23
	So we would like to carry that money over into 2026.	00:37:29
	And if the recommendation does come back and if the board would approve some changes in the next couple years to this building	00:37:34
	that we would not spend that money at all, we would not go ahead with those. But if the recommendation is to not do anything	00:37:39
	significantly different with this building.	00:37:44
	Then we would continue on with upgrading from pneumatic to digital controls in IT.	00:37:49
	And the last one is.	00:37:56
	I had $5000 budgeted for the courthouse in the furnishings count this year.	00:37:58
	Our intent was to finish replacing some.	00:38:04
	Window blinds that need to be replaced.	00:38:08
	And.	00:38:11
	As we are going to do this.	00:38:12
	Previously we got these from romperies in Beaver Dam and.	00:38:15
	Their lady that did that stuff retired from there.	00:38:19
	And so they really don't have anybody that works with blinds anymore and we were not able to get another vendor before the end of	00:38:23
	the year that had the same brand of blinds that we had, so.	00:38:28
	We were not able to spend that money in 2025.	00:38:33
	So I'm going to request to carry that over into 26.	00:38:37
	Do we need to make a motion on this?	00:38:45
	We do OK.	00:38:47
	But I am open for a motion to.	00:38:50
	Carry over the funds that were just explained by.	00:38:53
	Director there.	00:38:58
	I'll make a motion.	00:38:59
	Carry over.	00:39:01
	A motion by Randy second.	00:39:02
	Second by.	00:39:05
	Todd.	00:39:06
	OK.	00:39:07
	Any other discussion on it?	00:39:09
	Not all in favor say aye.	00:39:12
	Aye.	00:39:14
	Opposed OK.	00:39:14
	All right. That will get forwarded to the Finance Committee for their March meeting, OK.	00:39:17
	Facility director reports.	00:39:23
	We had some additional steam leaks at Henry Dodge again.	00:39:28
	Surprised. Mm-hmm.	00:39:31
	What we had was we had a steam trap fail on one of the air handlers up in the penthouse.	00:39:34
	And we did not know that it was failing and what it did, it did not let the condensate out of the coil.	00:39:40
	And it froze the coil and split it open in a couple places.	00:39:46
	So we had to have a contractor come in here and.	00:39:51
	Braised that coil all back together so we could.	00:39:54
	Start heating with that coil again. And then we also had to rebuild the steam trap.	00:39:58
	So it is working fine now but.	00:40:03
	There's been other problem with the HVAC up there.	00:40:07
	So I think so far this year we've spent almost.	00:40:10
	4000 on some contracted services repairing the HVAC and really.	00:40:12
	First week in February.	00:40:17
	The warranty issue with the large chiller at the jail. I did have a in person meeting with somebody from Johnson Controls. They	00:40:22
	were here a little over a week ago.	00:40:26
	This is a gentleman that we.	00:40:32
	Dealt with for many years from Johnson and we had a very good sit down discussion on it.	00:40:33
	And he is going to go back.	00:40:39
	To his people and see what kind of resolution we can come to.	00:40:41
	On this warranty issue with the compressor that we're having so.	00:40:47
	I'm kind of optimistic that we're going to come to some kind of conclusion.	00:40:51
	We do need to have a.	00:40:55
	Service agreement for.	00:40:58
	Annual service on this chiller, but we are not going to enter into any agreement with them until this issue is resolved.	00:41:00
	So again, we did have a good discussion with them and we'll see what comes out of that.	00:41:06
	And this is a jailhouse 1.	00:41:12
	Yes, this is the the 400 ton unit up on the jail roof.	00:41:14
	OK.	00:41:18
	We've replaced.	00:41:23
	Some more LED lights in the courthouse. We got rid of some big 250 Watt metal halides. We replace those with LED bulbs.	00:41:25
	And we've also changed a lot of our.	00:41:33
	Recessed candle We have a lot of recessed can lights in some bulkheads above some work areas.	00:41:37
	We replaced a lot of those with LED's also.	00:41:42
	This first month of the year so.	00:41:45
	We're continuing on with our LED up.	00:41:48
	Grades.	00:41:51
	Again, we'll submit all that for focused rebates after a while also.	00:41:53
	We're currently working on a project and land resources and parks to make space for a new.	00:41:59
	Cubicle up there where they had the.	00:42:04
	Some built-in countertops with some pull out drawers that were loaded with maps and things like that. We just removed all those.	00:42:07
	The guys laid new carpet today. They did some drywalling today.	00:42:12
	By Monday afternoon, that project should be complete.	00:42:19
	So next month I'll show you before and after pictures and.	00:42:22
	Looking pretty good already.	00:42:27
	You guys have got all your.	00:42:28
	Yes, we did carpeting and everything, Yes.	00:42:30
	Wow, good.	00:42:33
	Yep, they went to Menards this morning, got the carpet, it's all laid, the transition strips are all in and looks very nice	00:42:35
	already so.	00:42:38
	Very good.	00:42:42
	City just recently installed a new water meter in the Sheriff's Department that's part of their regular.	00:42:44
	Normal replacement cycle.	00:42:49
	So nothing exciting to there but.	00:42:51
	And then just this week, we converted the fire alarm up at Henry Dodge.	00:42:55
	It is now instead of copper lines from AT&T, which they are phasing out all their copper lines. So we had to get off of those.	00:43:01
	It is now.	00:43:09
	A wireless signal.	00:43:10
	To a cell tower over at Beaver Dam.	00:43:13
	So we had.	00:43:15
	They gave us the cable that was part of the upgrade price, but they gave us the cable. We ran it from the basement level all the	00:43:18
	way up through the pent house, all the way out to the roof.	00:43:22
	And then they came in, they terminated the ends onto the antenna that's mounted up there and.	00:43:27
	So now instead of dialing through regular copper lines, it will just go through a signal.	00:43:32
	Wireless signal to a cell tower, and that's how it will.	00:43:38
	Call into the alarm monitoring system if we should have a.	00:43:42
	A trouble or a fire alarm?	00:43:45
	On that system.	00:43:48
	As far as operations, the city sent us a letter that says they do not believe our.	00:43:55
	Wastewater.	00:44:02
	Sampling results, we do sample quarterly.	00:44:04
	In our waistlines at the jail.	00:44:08
	And send those to the city to determine how much our penalty is.	00:44:10
	For the next quarter?	00:44:13
	They want to do some unannounced.	00:44:16
	Sampling on a.	00:44:18
	Random basis.	00:44:19
	It's fine, they can.	00:44:21
	Do whatever will.	00:44:22
	They can do that.	00:44:24
	Whatever.	00:44:25
	Not a problem, I don't believe you.	00:44:26
	No, that's it says.	00:44:29
	It raises suspicion as to whether there may be any intentional biased in the sampling method or sampling dates chosen.	00:44:33
	OK.	00:44:42
	Yep. So whatever, sample your heart out. Why are they sampling it anyhow? It's just all residents in there. I mean, what?	00:44:44
	What are they concerned about it?	00:44:52
	We always pay extra fees for Bo, DS and phosphates. And do you really?	00:44:54
	That's unusual.	00:45:01
	I would question that because that's all people in there.	00:45:03
	I'm still working on a building policy update. I'm not quite ready with it at this time yet, but I'm hoping to have it by next	00:45:09
	month.	00:45:12
	Just looking at our existing policy, it needed some.	00:45:17
	Some major updates.	00:45:20
	And so we're looking at.	00:45:22
	That.	00:45:23
	To make sure that we have included everything in our building use policy before I bring it back to you.	00:45:24
	People to approve it.	00:45:28
	We have had some people parking overnight in our parking lot over here on Miller Street. You know, that was posted and approved by	00:45:31
	the building committee several years ago. There's no overnight parking and it's for county use only.	00:45:37
	One person I was able to put a note on their windshield and they didn't move their vehicle.	00:45:44
	That same day we got a couple other ones.	00:45:49
	The note was on there for several days.	00:45:53
	We contacted Dave Beale and he took care of that. Then they are no longer parking in our parking.	00:45:56
	It's just a hassle to try to do snow around something else and things like that. So uses up spaces for.	00:46:04
	For the only business.	00:46:11
	Our annual pod cleaning in the jail starts next week Thursday and that's where we go through and we clean all the.	00:46:14
	Sells very well. Checked the plumbing fixtures, clean the vents, check the fire, smoke detector systems, all that kind of stuff.	00:46:20
	So that limits the amount of maintenance that we do for the next six weeks. Does that take about 6 weeks to complete that whole	00:46:28
	process?	00:46:31
	And the only other thing we got out there is we are still looking for a custodian position at the jail. We still have not been	00:46:36
	able to fill that even with changing the hours.	00:46:41
	That is my report.	00:46:49
	All right. Thank you.	00:46:51
	Any questions for John?	00:46:53
	None then future agenda items.	00:46:57
	I guess we'll just leave that up to John and he knows what's.	00:47:01
	Any updates on any of the things we have on the agenda now? So.	00:47:05
	You guys have any new ones you want to put on or?	00:47:09
	Final date for master plan.	00:47:13
	All right then, the next meeting date and time is March 5th at 4:00.	00:47:23
	That worked for everybody.	00:47:30
	Yep. So all right. Well then I'll declare the meeting adjourned at 4:54.	00:47:32
	Thank you very much for coming, everybody.	00:47:37
	Thank you.	00:47:39